Buyer Senior

Title: Buyer Senior

State Role Title: Procurement Officer I

Hiring Range: $68,132 - $70,514

Pay Band: 4

Agency: Virginia Department of Health

Location: VITAL RECORDS

Agency Website: https://www.vdh.virginia.gov/

Recruitment Type: General Public - G

PREVIOUS APPLICANTS ARE ENCOURAGED TO REAPPLY.

Job Duties

The Buyer Senior serves as the Office of Vital Records (OVR) purchasing and contracts administrator, to procure a variety of commodities under $100,000 using all purchasing methods, processing procurements via Commonwealth of Virginia approved procurement methods. Ensures offices and/or work units are in conformance with all applicable State and departmental procurement laws, regulations and procedures. Performs research, solicitation development and identification of supply sources. Awards and maintains contracts utilizing verbal and written requests, e.g. Quick Quotes (QQ). Performs technical specification research, assists with pre-proposal conferences, assesses vendor capabilities and performs post-award conferences. Based on approval, awards contracts and purchase orders based on competitive principles. Advises/assists office personnel and management on procurement processes and development of specifications. Determines method based on competitive principles. Serves as the office's contact with vendors and the liaison between the Shared Business Services Office and OPGS. Follow supervisory guidance to ensure all compliance expectations are met. Effective writing and oral communication skills.

The Virginia Department of Health offers 12 paid holidays, medical, dental, vision and life insurance, retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan) as well as sick, family/personal, and annual leave.

Minimum Qualifications

Working knowledge of procurement, including state procurement policies and procedures.
Knowledge of procurement principles/practices including methods of procurement, supplier diversity requirements, specification development, understanding and application of contract management and administration principles.
Knowledge of Small Purchase Programs and procedures.
Ability to apply specialized concepts, practices, procedures and policies to meet customer needs and compliance requirements.
Basic knowledge and experience using electronic procurement and financial systems as well as MS Office Suite.
Ability to accurately interpret procurement regulations using discretion and judgment within established procedures and scope of responsibility and ability to work independently.

Additional Considerations

Virginia Contracting Associate (VCA) or Virginia Contracting Officer (VCO) certification by the State's Department of General Services/Division of Purchases and Supplies.
Coursework in procurement, accounting and/or business
Knowledge of state and agency procurement requirements

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position.

Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.

It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.

If you have been affected by DHRM Policy 1.30 layoff and possess a valid Interagency Placement Screening Form (Yellow Card) or a Preferential Hiring Form (Blue Card), you must submit the card before the closing date for this position. The Card may be submitted with the state application as an attachment.

As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!

Supplemental Questions: You may be required to respond to position-specific questions at the end of this application. This information will help us evaluate your credentials and qualifications for the job. Failure to respond to any questions may disqualify you from further consideration.

Contact Information

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In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.