What are the responsibilities and job description for the Registrar & Database Administration: ASD Central position at Virginia Department of Human Resource Management?
Registrar & Database Administration : ASD Central #00125
Job no : 5042319
Work type : Full-Time (Salaried)
Location : Goochland, Virginia
Categories : Public Safety
Title : Registrar & Database Administration : ASD Central #00125
State Role Title : 29115 - Training and Instruction Manager II
Hiring Range : $56,052.00 - $80,000.00
Pay Band : 5
Agency : Dept of Corr - Central Admin
Location : Academy for Staff Dev Central
Agency Website : www.vadoc.virginia.gov
Recruitment Type : State Employee Only - E
Job Duties
Direct and supervise the operations of the Registrar's Unit to ensure that training records for all DOC employees are documented and maintained. This position manages the automated registration system and overseas training program scheduling at all Academy campuses based on customer needs and occupancy guidelines. This position ethically leads the Registrar Unit team, providing guidance and coaching to enhance training record maintenance for target audiences.
Minimum Qualifications
Experience working with Virginia Learning Center or state associated knowledge center program. Knowledge and experience working with the Library of Virginia records retention program. Knowledge of developing, implementing and maintaining comprehensive databases. Advanced experience with productivity software and agency communication systems. Knowledge of database management. Ability to prioritize and perform assigned tasks and responsibilities, work independently, and meet deadlines. Knowledge of laws and regulations pertaining to document management.
Additional Considerations
Progressive experience in leading others in complex organizations. Experience managing and documenting employee records. Knowledge of correctional and / or criminal justice record keeping practices and regulations
Special Instructions
You will be provided a confirmation of receipt when your application and / or rsum is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.
If selected as a finalist with the VADOC, candidates can expect the following :
Background Investigation Requirements : All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.
Drug Testing Requirements : Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver's License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.
Application Requirements : Application and / or rsum for this position are only accepted electronically through the Commonwealth of Virginia's Electronic Recruitment System. All applications should be submitted by 11 : 55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and / or rsums will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and / or rsum.
Layoff Preferences : Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and / or rsum. VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.
VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information : Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services
Contact Information
Name : Human Resources
Phone : 804-659-8424
Email : EMAILED APPLICATIONS / RSUMS / WILL NOT BE ACCEPTED FOR THIS POSITION
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS / DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note : Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Advertised : 31 Jan 2025 Eastern Standard Time
Applications close : 14 Feb 2025 Eastern Standard Time
Salary : $56,052 - $80,000
