What are the responsibilities and job description for the Senior Program Analyst position at Virginia Department of Human Resource Management?

Senior Program Analyst

Job no : 5043328

Work type : Full-Time (Salaried)

Location : Richmond (City), Virginia

Categories : Audit and Finance

Title : Senior Program Analyst

State Role Title : Prog Admin Specialist III

Hiring Range : $87,841-$142,741

Pay Band : 6

Agency : VA Dept of Transportation

Location : Central Office, Richmond, Virginia

Agency Website :

Recruitment Type : General Public - G

Job Duties

The Virginia Department of Transportation (VDOT) is excited to offer and announce an opportunity to serve as a Senior Program Analyst in our Central Office Fiscal Division. This position is located in Richmond, Virginia.

What drives you? Whether it's knowing the work you do makes a difference, having a great work / life balance, working on exciting and challenging projects, leading innovation, and championing change or simply working with a great group of people who are committed to professionalism, at the Virginia Department of Transportation, we have something for you.

Do you thrive on organization, planning, as well as clear and concise writing? Join the Fiscal Division at VDOT to develop and update the VDOT Fiscal guidance documents. This position is where your accounting knowledge and experience will meet to utilize your exceptional organizational and writing skills. You will collaborate with a variety of Fiscal managers and business processes to create, implement, and complete project goals.

The selected candidate will be responsible for the development, maintenance, and dissemination of written Fiscal policies and procedures that are in compliance with Generally Accepted Accounting Principles (GAAP), the Commonwealth of Virginia Accounting Policies and Procedures (CAPP), state and federal regulations for the proper administration of fiscal accounting and reporting.

Position-specific responsibilities and duties include but are not limited to :

Policy Development and Maintenance

Write, edit, and maintain Fiscal policies and procedures.
Ensure timely development and review of guidance materials.

Leadership, Coordination and Project Management

Demonstrate leadership and initiative in project management.

Represent agency interests professionally.

Manage policy and procedure projects through all phases

Coordinate with business owners and IT staff on changes

Research and Analysis

Develop project plans with clear objectives and deliverables.

Conduct thorough research and analysis for sound recommendations.

Documentation and Reporting

Document issues with supporting data and concise recommendations.

Prepare detailed and organized reports and presentations.

Collaboration and Consensus-Building

Facilitate consensus-building and collaborate with teams.

Work with Fiscal Compliance staff to enhance financial controls.

Data Collection and Stakeholder Engagement

Lead data collection and analysis to assess impacts.

Seek stakeholder input for policy updates.

Forms and Review Processes

Create and lead review processes for procedural forms.

Release notifications and coordinate publication on the Intranet.

Policy Design and Best Practices

Evaluate options for policy and process changes.

Develop best practice solutions based on findings.

Communication and Technical Writing

Draft procedural documents that meet agency standards.

Utilize advanced writing techniques for clarity and readability.

Archiving and Documentation Management

Maintain organized files and archive project materials.

Minimum Qualifications

Ability to communicate effectively orally and in writing with diverse audiences.

Effective presentation skills.

Skill in the use of computers and software applications.

Technical skills in assigned program areas.

Knowledge of management principles.

Experience in business and project management.

Experience in program evaluation, development and implementation.

Additional Considerations

Considerable knowledge of technical writing and policy and procedure development principles and techniques

Ability to organize work, coordinate activities across a diverse group of people and special interests.

Demonstrated ability to plan, develop, implement and maintain complex policy and procedural information to support business operations and programs.

Demonstrated ability to communicate effectively orally and in writing, to make effective presentations, and to work effectively with all levels of agency personnel.

Demonstrated ability to effectively manage multiple projects and priorities and to meet established deadlines.

Ability to interpret and formulate complex policies and procedures.

Knowledge of GAAP, and Commonwealth's accounting policies and procedures and related federal and state tax laws.

Demonstrated knowledge of research and evaluation techniques, business analysis methods and project management techniques

Proficient use of Microsoft Office products

Ability to effectively manage time and work multiple assignments.

Experience reflecting strong knowledge of accounting and financial functions.

Special Instructions

You will be provided a confirmation of receipt when your application and / or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references.

Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy.

VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request and coordination among the respective District Engineer or Administrator and Chief. Assignments are updated annually. Not all designated employees are provided an emergency operations assignment.

We are a "Virginia Values Veterans" (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

Additional positions may be filled from this recruitment within 90 days.

VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

Contact Information

Name : Tammy Varble

Phone : (804) 297-1568

Email : tammy.varble@vdot.virginia.gov

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS / DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note : Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Advertised : 06 Feb 2025 Eastern Standard Time

Applications close : 13 Feb 2025 Eastern Standard Time

Salary : $87,841 - $142,741

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