Business Office Coordinator- Arbors

Join us at Virginia Health Services, where your passion for compassionate care can transform lives. We commit to prioritizing quality of life and want to help you live your best life too!

Recognizing you have many options; Virginia Health Services is committed to investing in its team members and offers the following benefits:

• Competitive pay and a comprehensive benefits package to ensure our team members are valued and rewarded for their hard work.
• Holiday pay is available for 11 worked holidays, paid at DOUBLE time.
• Paid time off and sick time available as you accrue it (no waiting period).
• Early wage access to some of your paycheck before payday with Netspend Earned Wage Access.
• Group health insurance that includes medical, dental, vision and an employee assistance program.
• 401(k) retirement savings plan with employer match.
• Referral program with the ability to earn as much as $1,500 for each new hire you refer.
• Training and development opportunities offered in-house at our state-of-the-art Employment, Enrichment and Education (EEE) Center.

We are dedicated to fostering a supportive environment that values innovation and collaboration, ensuring every team member plays a vital role in enhancing the quality of life for those we serve. Together, lets make a difference!

Locally owned and headquartered in Newport News, Virginia since 1963, Virginia Health Services believes that compassionate care is the foundation of a healthier future. Our commitment extends beyond traditional healthcare; we strive to create lasting relationships that empower individuals and families on their journey to wellness with dignity and respect.

Virginia Health Services, Arbors at Port Warwick is hiring a Business Office Assistant, located in Newport News, VA!

Knowledge, Skills, and Abilities:

• High school diploma or equivalent required. One to two years general office experience preferred. Excellent communications skills. Excellent computer skills in word processing and spreadsheet applications required.
• Employee is required to sit, stand and walk frequently; and to lift up to 50 pounds occasionally. Job requires occasional bending, kneeling, reaching forward and overhead, and lifting floor to waist and waist to overhead. Procedures require use of both hands for grasping, pushing/pulling and fine manipulation.

Basic Function of Job:

• Responsible for general secretarial functions and assistance as necessary to the Director and Administrator. Performs duties and responsibilities in a manner consistent with core values, mission statement, corporate values & service excellence.

Corporate Values/Service Excellence:

Incorporates basic competencies into all aspects of the position including:

• Mission integration: knows the mission, vision, values and guiding principles of the organization and aligns personal beliefs and values to bring congruence and meaning to day-to-day work.
• Organizational commitment: aligns own behavior with the values, needs and priorities of the organization. Considers the common good as well as individual desires.
• Service orientation: has a genuine desire to help others, especially those in need. Derives real satisfaction from serving others. Understands peoples needs and emotional state and overcomes obstacles in serving them.
• Attitude toward change: adapts to and works effectively with a variety of situations, individuals and groups. Recognizes the positive dimensions of change and copes effectively with its threatening aspects. Initiates useful change within own sphere of influence.
• Personal effectiveness: takes initiative to do more than is required in a job. Express self confidence in stating opinions and when called upon to make decisions. Handles failures constructively.
• Achievement motivation: sets challenging objectives and works against self-denied standard of excellence to continually improve personal performance.
• Learning orientation: values and seeks opportunities to learn. Knows the history and stays up-to-date on the current state of the health care industry and the institution. Collects and uses information relevant to work-based problems. Learns from own and others mistakes.
• Interpersonal and team performance: builds and maintains positive relationships with people on the job. Listens effectively to understand others thoughts, feelings and concerns. Works cooperatively with others as part of a team; puts group goals before own.
• Respect for differences: recognizes and appreciates differences in style, approach and background. Sees opportunities for creativity and innovation by using diverse resources.
• Individual: adapts to and works effectively with change, takes initiative, sets challenging objectives and values and seeks opportunity to learn.
• Team: builds and maintains positive relationships with people and recognizes and appreciates differences in style, approach and background.

Major Duties and Responsibilities:

• Maintains calendar of deadlines in order to insure proper generation of updates and information, such as meeting notices and employee information updates.
• Performs general secretarial functions.
• Sets proper priorities, seeking advice when appropriate in order to accomplish assignments in a timely manner.
• Organizes data in files, manuals, and computer logically to expedite retrieval; insures that information is accurate, current, and meets all regulatory requirements.
• Accounts Receivables experience and adept with Excel spreadsheets.

Acts as Office Receptionist

• Greets visitors and callers in a professional and courteous manner, routing them quickly and efficiently.
• Follows up with messages when needed in a timely and efficient manner.

Performs office support functions and participates in special projects.

• Performs research to acquire a sufficient database for providing accurate assessments and making appropriate recommendations concerning office equipment and travel and scheduling arrangements.
• Prepares special projects, fliers, notices, etc. using creativity when appropriate.
• Promotes overall agency functioning through cooperative and supportive attitude toward coworkers.
• Uses initiative and independent judgment appropriately to handle situations in absence of supervisor or pertinent staff member.
• Exhibits flexible work habits, adjusting job priorities to meet changing agency needs.
• Observes agency policies.
• Participates in meetings and committees, initiates ideas for improvement in agency functions.
• Participates in pre-hire and other HR related matters.

Learn more about us at: http://www.vahs.com

Virginia Health Services is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, age, national origin, ancestry, citizenship, disability or veteran status. We are a drug free workplace.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and responsibilities in accordance with the Americans with Disabilities Act.