What are the responsibilities and job description for the Administrative Deputy position at Virginia Jobs?
Title : Administrative Deputy
State Role Title : General Administration Manager II
Hiring Range : $127,000-$135,000
Pay Band : 6
Agency : Virginia Department of Health
Location : VDH-Central Office
Agency Website : www.vdh.virginia.gov
Recruitment Type : General Public - G
Job Duties
Provides overall management of administrative and business functions including financial management, federal grant administration, procurement and human resource activities. This is the lead administrative position of an Office(s), which employs personnel including classified, wage, interns, federal assignees, and contract employees. Manages teams of general business, human resource, procurement, and grants and accounting staff performing administrative operations.
Oversight responsibilities include large-scale annual budgets and expenditures, an array of funding streams, implementation of multitudes of grants, contracts and memoranda of agreement (MOAs); fiscal records review, including practices of organizations doing business with the Office(s); procurement of goods and services to support the Office(s); human resources activities and related transactions; and an array of general business support (inventory, facilities management, reconciliations, leases, etc.).
Minimum Qualifications
Comprehensive and considerable experience with administrative functions of a large and complex governmental organization
Comprehensive experience with state / federal administrative laws, policies and procedures, including federal / state requirements governing management of grants and contracts, state accounting, finance and procurement
Experience in planning and communicating goals, objectives and achieving and reporting measurable progress
Comprehensive working knowledge of accounting practices, finance policies, procedures and related information systems, federal grants management, administrative and / or business processes
Demonstrated experience establishing and maintaining adequate internal controls and develop complex budgets and accompanying proposals
Demonstrated experience effectively managing professional staff on a variety of projects and initiatives by establishing work plans and accountabilities, monitoring progress, providing feedback and documentation on performance, and providing counseling / guidance, as needed
Demonstrated experience making critical policy and program decisions
Demonstrated ability working with diverse groups of people (e.g., participation in cultural awareness training, providing language support, mentoring employees or clients from underrepresented groups, offering guidance and support for underrepresented or marginalized populations, implementing hiring practices that promote diversity, leading or participating in community engagement activities that promote diversity and / or serve diverse populations)
Progressively responsible administrative management experience including budgeting, policy analysis and development and evaluating administrative programs or processes Essential
Additional Considerations
Experience with Commonwealth of Virginia agencies accounting practices
Special Instructions
You will be provided a confirmation of receipt when your application and / or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.
VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11 : 55 p.m. on the job closing date. Applications and / or resumes should include relevant work history which indicates your qualifications for this position. Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service's Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background
checks or completion of Statement of Economic Interests may be required for certain positions. It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic
information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website : www.vdh.virginia.gov.
Contact Information
Name : Joy Hill
Phone : N / A
Email : careers@vdh.virginia.gov
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS / DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note : Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Salary : $127,000 - $135,000
