Specialist

Title : 00618-Travel Specialist

State Role Title : Financial Services Spec I

Hiring Range : Compensation Commensurate with Experience

Pay Band : 4

Agency : Norfolk State University

Location : Norfolk State University

Agency Website : NSU.edu

Recruitment Type : General Public - G

Job Duties

Norfolk State University's (NSU) Office of the Controller invites applicants for the position of Travel Specialist. This position is responsible for auditing disbursements with a focus on Travel reimbursements for the University in accordance with University policies and procedures, the Prompt Pay Act, and State regulations. Additionally, this position handles overall activities and function in the University's Accounts Payable Department to include, but not limited to, the receipts and processing of vendor invoices and travel vouchers and advances.

Under the direct supervision of the Accounts Payable Supervisor, incumbent, working in a high-volume department :

1. Audits vendor travel expense reimbursements per the University's established policies and procedures.

2. Monitors travel records in the University systems to ensure processing of disbursements are made timely.

3. Audits documents for mathematical correctness and proper coding and compliance with established standards.

4. Reconcile vendor statements and ensures no invoices remain in the Accounts Payable office more than 30 days.

5. Reconcile SPCC / ATC card statements.

6. Assists vendors, faculty, and staff in resolving problems, answering questions, and researching inquires.

7. Maintains the highest standard of personal and professional conduct in dealing with students, colleagues, and the public.

EEO STATEMENT

NSU is committed to providing equal employment opportunities for all persons and applicants, without regard to age, color, disability, gender, national origin, political affiliation, genetic information, race, religion, sexual orientation, sex (including pregnancy) or veteran status. NSU encourages and invites minorities, women, individuals with disabilities, and veterans to apply.

Minimum Qualifications

Knowledge of State guidelines and regulations pertaining to vendor payments and travel reimbursements. Ability to interpret Generally Accepted Accounting Principles (GAAP) as it relates to Accounts Payable and Expense transactions. Ability to effectively communicate with university stakeholders. Ability to operate within two separates but interrelated automated accounting systems.

Additional Considerations

As delineated above

Special Instructions

You will be provided a confirmation of receipt when your application and / or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

Application and / or résumé for this position must be submitted electronically by 11 : 59 p.m. on the closing date through the Commonwealth of Virginia's Job Board / Recruitment Management System (RMS). Mailed, emailed, faxed, or hand delivered applications and / or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and / or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and / or résumé. RMS provides a confirmation of receipt when your application and / or résumé is submitted successfully. Please refer to "Your Application" in your RMS account to check the status of your application for this position.

Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include : criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to University employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship.

A 12-month probationary period may apply.

Contact Information

Name : Norfolk State University

Phone : 7578238160

Email : Email material not accepted.

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS / DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note : Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.