Event Staff

Description

General Statement of Duties

Event Staff is a part time, non- exempt position which can vary depending on events, schedule can be  0- 30 hours per week. This position is responsible for providing operational functions before, during, and after events in a team setting. The employee will assist with site set up, take down, monitoring and enforcement of museum rules. The employee must understand the Museum’s desired image and conduct themselves in a professional manner at all times. This position recognizes the capacity to achieve greater results by integrating skilled volunteers and leveraging their diverse knowledge and abilities. Event Staff are under the direct supervision of the Event Coordinator.

Qualifications

•  Minimum 18 years old. 
• An understanding of Museum operating and closing procedures- lighting, audio, storage etc.
• A good working attitude with clients, vendors, and fellow staff.
• Ability to read and follow event forms and physically set up the event.
• Ability to effectively communicate (verbally and written) and effectively interact with internal and external individuals.
• Ability to be proactive, creative, take initiative and operate independently.
• Define and solve problems while dealing with a variety of situations. 
• The employee is expected to maintain a satisfactory level of professionalism while performing duties.
• The employee is expected to take the appropriate initiatives necessary to fulfill the responsibilities of the position.
• The employee is expected to adapt to different assignments, responsibilities and ideas.

Duties and Responsibilities

• Have a full understanding of the objectives of the event including assignments, guest needs, and monitoring procedures.
• Continually monitor all areas of the Museum (restrooms, gallery, grounds, etc.) to ensure the best representation and be aware of and handle issues of safety.
• Set up each gallery as per floor plan and event details with, but not limited to, tables, chairs, décor, linens, beverages, food, place cards, and trashcans.
• Build and maintain a professional relationship with clients, guests, vendors and co-workers being cooperative and helpful with any last minute details or needs
• Assist with parking when needed.
• Fully participate in all set ups and tear downs.
• Restore the Museum after the completion of events to ensure the museum is presentable to the public.
• Ensure the safety of the collection by monitoring the galleries during events, keep food, beverages and catering items away from animals and displays.
• Monitor caterers, DJ, photographers and any other vendors involved with each event to ensure they are following Museum policies, including noise levels.
• Engage and oversee volunteers in completion of duties.
• Other duties as assigned.

Requirements

•  Ability to work weekends, evenings and late nights.
• Must be able to hear and speak clearly.
• Physical requirements include medium work, must be able to lift and move 50lbs. 
• Must be able stand for extended periods of time and move about on foot to accomplish tasks.
• Must be able to stoop, kneel, crouch, crawl, reach, push, pull, lift, grasp, feel, and utilize repetitive motions.
• Ability to read and follow event forms and physically set up the event. 
• The noise/smell level in the work environment is usually low to moderate depending on event or exhibit changes. 
• Follow VLM dress code.
• The position is subject to environmental conditions for activities occurring indoors and outdoors.