What are the responsibilities and job description for the Fiscal Technician position at Virginia's Community College System?
Working Title Fiscal Technician Role Title Finan Svcs Spec I Role Code 19031-SW FLSA Exempt Pay Band 04 Position Number 28700043 Agency Mountain Gateway Community College Division Mountain Gateway Community College (Div) Work Location Alleghany - 005 Hiring Range $42,905 to $50,000 (salary is determined by a combination of experience and education) Emergency/Essential Personnel No EEO Category B-Professional Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule
8 am to 5 pm Monday through Thursday, and 8 am to 3:30 pm Friday
Sensitive Position No Job Description
Mountain Gateway Community College (MGCC) is a two-year public institution of higher education and one of 23 community colleges in Virginia. The college is supported by the Commonwealth of Virginia; the counties of Alleghany, Bath, Botetourt (northern portion) and Rockbridge; the cities of Buena Vista, Covington, and Lexington; and the town of Clifton Forge. MGCC provides opportunities for the extension of knowledge, skills and personal enrichment in an environment that maintains high academic standards and respect for each individual. The college strives to keep programs and services financially and geographically accessible for all students. Credit and non-credit courses are offered to meet life-long learning needs. On-site and distance learning options incorporate up-to-date technologies.
The Fiscal Technician will deliver exceptional service to both internal and external stakeholders, ensuring an efficient and effective approach to addressing the College’s financial needs. The ideal candidate will possess a robust analytical background, a sharp attention to detail, and outstanding organizational abilities.
Responsibilities Include
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
Proven ability to comprehend intermediate accounting concepts through relevant experience and educational qualifications.
Familiarity with state and federal payroll regulations, as well as the Commonwealth Accounting Policies and Procedures Manual (CAPP).
Proficient in utilizing relevant computer programs and software.
Skilled at building effective relationships with both internal and external stakeholders.
Strong written and verbal communication skills.
Experienced in fostering effective collaboration within a team setting.
Additional Considerations
Associate’s Degree in Business or related field or comparable experience
Operation of a State Vehicle No Supervises Employees No Required Travel
N/A
Posting Number CLS_3702P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 04/01/2025 Job Close Date 04/15/2025 Open Until Filled Agency Website www.mgcc.edu/jobs Contact Name Email Phone Number Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting https://jobs.vccs.edu/postings/83903
8 am to 5 pm Monday through Thursday, and 8 am to 3:30 pm Friday
Sensitive Position No Job Description
Mountain Gateway Community College (MGCC) is a two-year public institution of higher education and one of 23 community colleges in Virginia. The college is supported by the Commonwealth of Virginia; the counties of Alleghany, Bath, Botetourt (northern portion) and Rockbridge; the cities of Buena Vista, Covington, and Lexington; and the town of Clifton Forge. MGCC provides opportunities for the extension of knowledge, skills and personal enrichment in an environment that maintains high academic standards and respect for each individual. The college strives to keep programs and services financially and geographically accessible for all students. Credit and non-credit courses are offered to meet life-long learning needs. On-site and distance learning options incorporate up-to-date technologies.
The Fiscal Technician will deliver exceptional service to both internal and external stakeholders, ensuring an efficient and effective approach to addressing the College’s financial needs. The ideal candidate will possess a robust analytical background, a sharp attention to detail, and outstanding organizational abilities.
Responsibilities Include
- Review payroll prepared by VCCS Shared Services Center to confirm it is complete and accurate. Upload the necessary data to the Payroll Shared Drive by the due date so employee paychecks are received on schedule and reflect correct deductions. Review voluntary deduction reports and payments.
- Review payroll after processing to ensure all amounts correctly posted to HCM and Cardinal. Submit any necessary corrections to Shared Services Center timely. Review social security withholding to stop withholding when maximum reached.
- Maintain logs for part-time employees to ensure maximum 1500 hours are not exceeded. Notify supervisors when employees approach the 1500 mark.
- Review credits and charges to individual employee leave records in HCM on a timely basis so employee leave balances are current and accurate with maximum 30-day lag time. Verify leave calendars are processed in accordance with VCCS and state policies.
- Review Shared Services Center’s reconciliation of VRS reports to Cardinal reports on a monthly basis to assure proper credit to individual employee accounts and serve as liaison. Confirm snapshot for VRS reconciliation.
- Review Shared Services Center reconciliation of monthly healthcare billings to Cardinal reports to assure proper payments for individual employees. Prepare DOA reports for balances due.
- Review monthly healthcare reconciliations prepared by Shared Services Center.
- Work with the Human Resources Director and Shared Services Center to coordinate input of new employees. Submit changes to Shared Services Center in a timely manner, so all information and coding is correct. Submit terminations of inactive employees in compliance with state regulations. Serve as liaison to Shared Services Center for adjunct contracts. Send a spreadsheet of calculated payments. Notify Shared Services Center of terminations. Review 851 Reports each semester (August, December and May) and compare to signed contracts. Notify IT to inactivate adjuncts.
- Prepare accounting for all local funds and provide financial reports as required. Give guidance to club officers and sponsors regarding their club accounts. Provide detailed information to President and Student Activities Director as needed regarding their accounts.
- Disburse financial aid in compliance with regulations. Monitor cash flow to ensure availability of funds. Work with Financial Aid to ensure disbursements are timely. Ensure that RT4 funds are returned accurately and timely.
- Fiscal Technician has a legitimate educational interest in student financial aid records due to working with Financial Aid office and processing students’ financial aid.
- Download and print the AIS Daily Diagnostics and Cardinal Interface Transmittal Listing Reports. Prepare the AIS Batch Register daily and match reports to the transactions keyed the previous day. Submit to the Business Manager for review.
- Serve as backup to process/reconcile the Peoplesoft SIS GL interface.
- Serve as backup for maintaining PeopleSoft tables.
- Assist Business Manager with annual documenting and testing of internal controls.
- Assist Business Manager with compilation of accounts receivable for credit, noncredit, Foundation, library, ETF, third party contracts and grants to complete the Quarterly Receivables Summary Report timely and in compliance with the CAPP manual. Assist with aging of accounts receivable and calculation of the allowance for doubtful accounts
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
Proven ability to comprehend intermediate accounting concepts through relevant experience and educational qualifications.
Familiarity with state and federal payroll regulations, as well as the Commonwealth Accounting Policies and Procedures Manual (CAPP).
Proficient in utilizing relevant computer programs and software.
Skilled at building effective relationships with both internal and external stakeholders.
Strong written and verbal communication skills.
Experienced in fostering effective collaboration within a team setting.
Additional Considerations
Associate’s Degree in Business or related field or comparable experience
Operation of a State Vehicle No Supervises Employees No Required Travel
N/A
Posting Number CLS_3702P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 04/01/2025 Job Close Date 04/15/2025 Open Until Filled Agency Website www.mgcc.edu/jobs Contact Name Email Phone Number Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting https://jobs.vccs.edu/postings/83903
Salary : $42,905 - $50,000
