What are the responsibilities and job description for the Academic Advising Support position at Virginia Tech?
Job Description
Supports the Biological Sciences Undergraduate Office and departmental teaching program. Provides general, first-contact student advising and coordinates additional academic advising by academic advisors as needed. Schedules appointments for prospective students and parents. Prepares and maintains advisee/advisor lists for Biological Sciences and Microbiology majors. Completes course substitutions and clears students for graduation. Enters and edits timetable and teaching load information each fall/spring semester and winter/summer session. Prepares reports pertaining to departmental teaching and student data. Coordinates textbook orders and provides administrative support to Undergraduate Office personnel. Assists with event planning.
Required Qualifications
Experience in a professional environment; experience in office administration or program support; experience with personal computers and Microsoft Office products; evidence of excellent interpersonal and communication skills while working with a diverse clientele; demonstrated organizational skills; ability to set priorities and work independently and on multiple projects at once; ability to stay focused and work courteously and professionally with many interruptions.
Preferred Qualifications
Experience with Navigate. Experience with the Canvas Learning Management System. Experience with the Virginia Tech timetable scheduling system. Experience with the Virginia Tech teaching load and student perception of teaching (SPOT) systems. Experience with Virginia Tech Student Systems and and Degree Audit Reporting System (DARS).
Pay Band
3
Appointment Type
Regular
Salary Information
Commensurate with experience
Review Date
March 17, 2025
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges , a school of medicine , a veterinary medicine college, Graduate School , and Honors College . The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers . A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance . These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Dreama Price at dreama@vt.edu during regular business hours at least 10 business days prior to the event.
Supports the Biological Sciences Undergraduate Office and departmental teaching program. Provides general, first-contact student advising and coordinates additional academic advising by academic advisors as needed. Schedules appointments for prospective students and parents. Prepares and maintains advisee/advisor lists for Biological Sciences and Microbiology majors. Completes course substitutions and clears students for graduation. Enters and edits timetable and teaching load information each fall/spring semester and winter/summer session. Prepares reports pertaining to departmental teaching and student data. Coordinates textbook orders and provides administrative support to Undergraduate Office personnel. Assists with event planning.
Required Qualifications
Experience in a professional environment; experience in office administration or program support; experience with personal computers and Microsoft Office products; evidence of excellent interpersonal and communication skills while working with a diverse clientele; demonstrated organizational skills; ability to set priorities and work independently and on multiple projects at once; ability to stay focused and work courteously and professionally with many interruptions.
Preferred Qualifications
Experience with Navigate. Experience with the Canvas Learning Management System. Experience with the Virginia Tech timetable scheduling system. Experience with the Virginia Tech teaching load and student perception of teaching (SPOT) systems. Experience with Virginia Tech Student Systems and and Degree Audit Reporting System (DARS).
Pay Band
3
Appointment Type
Regular
Salary Information
Commensurate with experience
Review Date
March 17, 2025
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges , a school of medicine , a veterinary medicine college, Graduate School , and Honors College . The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers . A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance . These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Dreama Price at dreama@vt.edu during regular business hours at least 10 business days prior to the event.
