What are the responsibilities and job description for the Administrative Legal Assistant position at Virginia Tech?
Job Description
The Administrative Legal Assistant serves as assistant to the office of University Legal Counsel and provides support to the Office by performing a combination of paralegal responsibilities as well as general administrative support for the office. The Administrative Legal Assistant may receive assignments from all attorneys and staff in the Office of University Legal Counsel, working under the direct supervision of the University Legal Counsel.
Responsibilities
the office
4
Overtime Status
Non-Exempt: Eligible for overtime
Appointment Type
Regular
Salary Information
Pay Band 4, Commensurate with experience
Hours per week
40
Review Date
April 8, 2025
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges , a school of medicine , a veterinary medicine college, Graduate School , and Honors College . The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers . A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance . These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Amanda Lucas at alucas4@vt.edu during regular business hours at least 10 business days prior to the event.
The Administrative Legal Assistant serves as assistant to the office of University Legal Counsel and provides support to the Office by performing a combination of paralegal responsibilities as well as general administrative support for the office. The Administrative Legal Assistant may receive assignments from all attorneys and staff in the Office of University Legal Counsel, working under the direct supervision of the University Legal Counsel.
Responsibilities
- Serve as the first point of contact with visitors and callers, resolving routine and complex
- Work collaboratively with counsel and high-level clients confidentially, with a
the office
- Assist with calendar management, correspondence, and litigation support
- Assist with managing a comprehensive records system, and daily mail distribution, and
- Assist with responding to subpoenas and public records requests
- Copy, scan and organize documents, as well as assist with document preparation and
- Serve as Notary Public
- Perform other related duties as assigned
- Bachelor’s degree in business or related field or equivalent level of training and/or
- Paralegal certification or equivalent level training and experience
- Significant executive assistant experience in a professional or higher education
- Experience in preparing legal documents
- Strong computer skills and experience with a variety of software applications
- Outstanding customer service skills
- Must be reliable and dependable
- Excellent organization, interpersonal, communication and time management skills
- Ability to handle difficult clients in a professional manner
- Experience working with confidential and sensitive material
- Ability to prioritize and accomplish tasks with minimal supervision
4
Overtime Status
Non-Exempt: Eligible for overtime
Appointment Type
Regular
Salary Information
Pay Band 4, Commensurate with experience
Hours per week
40
Review Date
April 8, 2025
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges , a school of medicine , a veterinary medicine college, Graduate School , and Honors College . The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers . A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance . These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Amanda Lucas at alucas4@vt.edu during regular business hours at least 10 business days prior to the event.
