What are the responsibilities and job description for the Assistant Director / Business Operations position at Virginia Tech?
Job Description
The Virginia Tech Department of Athletics embraces the core value of diverse and inclusive communities and respects the educational benefits of diverse ideas, peoples, and cultures in order to contribute to the equitable inclusion and just engagement of the world’s communities. Guided by our motto, Ut Prosim(That I May Serve), the Virginia Tech Department of Athletics is committed to fostering a culture that accepts, affirms, and values all individuals and their unique contributions to the department, university, and broader community. We are committed to attracting and retaining student-athletes and employees from diverse backgrounds while also fostering an inclusive educational and work environment free from any discrimination based on age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
The Assistant Director / Business Operations is responsible for collecting, logging, and processing documentation/transactions such as departmental invoices and travel reimbursements for the Athletics Department, and ensuring the coding of all expenditures is in accordance with department, Equity in Athletics Disclosure Act, and NCAA reporting requirements. This position may be required to track and report payment of expenditures and other projects as assigned.
Required Qualifications
Experience with Microsoft Office software such as Word, Outlook, and Excel.
Strong organizational, interpersonal, communication, and customer service skills.
Commitment to inclusion.
Ability to work effectively in a diverse environment.
Experience organizing electronic and paper records.
Ability to work in a high volume and fast paced environment.
Ability to work effectively as part of a team.
Preferred Qualifications
Experience with and demonstrated knowledge of Banner/PeopleSoft/Oracle Fusion Cloud, eVA, Chrome River, and/or workflow systems (Teamworks).
Working knowledge of Virginia Tech Foundation policies and procedures.
Bachelor's degree.
Experience in business administration or similar field.
Operational understanding of NCAA Division I Bylaws.
Experience working in a Division I Athletic Department.
Working knowledge of university and state financial policies and procedures regarding payment processing and personal reimbursements.
Pay Band
3
Overtime Status
Non-Exempt: Eligible for overtime
Appointment Type
Restricted
Salary Information
$50,000 to $60,000
Hours per week
40
Review Date
3/14/25
Additional Information
SEE MORE ABOUT WORKING IN VT ATHLETICS AT https://beahokie.com/EMPLOYEE/
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges , a school of medicine , a veterinary medicine college, Graduate School , and Honors College . The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers . A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance . These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Stuart Cochran at stuart@vt.edu during regular business hours at least 10 business days prior to the event.
The Virginia Tech Department of Athletics embraces the core value of diverse and inclusive communities and respects the educational benefits of diverse ideas, peoples, and cultures in order to contribute to the equitable inclusion and just engagement of the world’s communities. Guided by our motto, Ut Prosim(That I May Serve), the Virginia Tech Department of Athletics is committed to fostering a culture that accepts, affirms, and values all individuals and their unique contributions to the department, university, and broader community. We are committed to attracting and retaining student-athletes and employees from diverse backgrounds while also fostering an inclusive educational and work environment free from any discrimination based on age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
The Assistant Director / Business Operations is responsible for collecting, logging, and processing documentation/transactions such as departmental invoices and travel reimbursements for the Athletics Department, and ensuring the coding of all expenditures is in accordance with department, Equity in Athletics Disclosure Act, and NCAA reporting requirements. This position may be required to track and report payment of expenditures and other projects as assigned.
Required Qualifications
Experience with Microsoft Office software such as Word, Outlook, and Excel.
Strong organizational, interpersonal, communication, and customer service skills.
Commitment to inclusion.
Ability to work effectively in a diverse environment.
Experience organizing electronic and paper records.
Ability to work in a high volume and fast paced environment.
Ability to work effectively as part of a team.
Preferred Qualifications
Experience with and demonstrated knowledge of Banner/PeopleSoft/Oracle Fusion Cloud, eVA, Chrome River, and/or workflow systems (Teamworks).
Working knowledge of Virginia Tech Foundation policies and procedures.
Bachelor's degree.
Experience in business administration or similar field.
Operational understanding of NCAA Division I Bylaws.
Experience working in a Division I Athletic Department.
Working knowledge of university and state financial policies and procedures regarding payment processing and personal reimbursements.
Pay Band
3
Overtime Status
Non-Exempt: Eligible for overtime
Appointment Type
Restricted
Salary Information
$50,000 to $60,000
Hours per week
40
Review Date
3/14/25
Additional Information
SEE MORE ABOUT WORKING IN VT ATHLETICS AT https://beahokie.com/EMPLOYEE/
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges , a school of medicine , a veterinary medicine college, Graduate School , and Honors College . The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers . A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance . These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Stuart Cochran at stuart@vt.edu during regular business hours at least 10 business days prior to the event.
Salary : $50,000 - $60,000
