What are the responsibilities and job description for the Business Operations and HR Compliance Assistant position at Virginia Tech?
Job Description
Reporting to the AVP for Administration in the Division of Human Resources, this position will provide assistance with HR compliance and business operations for the division. Primary responsibilities include support for conviction and driving checks, drug and alcohol testing, and related compliance programs; leads facility team managing 10 training and conference rooms; and operational support for the division’s day-to-day operations to ensure compliance with university, state, and foundation policies and procedures; as well as assisting with coordinating special projects and programs. This position will exercise initiative and independent judgement while using discretion with information; manage projects independently, including conducting thorough research and analyzing findings; proactively solve problems and/or independently handle issues as necessary; and effectively collaborate and partner with team members, departments and/or external vendors to complete project objectives.
Required Qualifications
3
Overtime Status
Non-Exempt: Eligible for overtime
Appointment Type
Restricted
Salary Information
Commensurate with Experience up to $46,500
Hours per week
40
Review Date
4/15/2025
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges , a school of medicine , a veterinary medicine college, Graduate School , and Honors College . The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers . A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance . These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Zach LaCroix at zlacroix@vt.edu during regular business hours at least 10 business days prior to the event.
Reporting to the AVP for Administration in the Division of Human Resources, this position will provide assistance with HR compliance and business operations for the division. Primary responsibilities include support for conviction and driving checks, drug and alcohol testing, and related compliance programs; leads facility team managing 10 training and conference rooms; and operational support for the division’s day-to-day operations to ensure compliance with university, state, and foundation policies and procedures; as well as assisting with coordinating special projects and programs. This position will exercise initiative and independent judgement while using discretion with information; manage projects independently, including conducting thorough research and analyzing findings; proactively solve problems and/or independently handle issues as necessary; and effectively collaborate and partner with team members, departments and/or external vendors to complete project objectives.
Required Qualifications
- Demonstrated ability to analyze data and draw conclusions.
- Experience managing multiple projects simultaneously in a fast-paced environment.
- Experience using electronic filing systems and backup.
- Demonstrated experience with computer applications: MS Word, Excel, PowerPoint, Access, Adobe Acrobat, SharePoint, Teams, Google Drive; proficiency with spreadsheets and database applications.
- Exceptional interpersonal, organizational, analytical, writing and editing skills, including the ability to draft presentations, reports, correspondence, etc. with a high level of attention to detail.
- Ability to initiate tasks and work independently to task completion with minimal supervision.
- Demonstrated ability to interpret and apply policies and procedures.
- Demonstrated experience communicating clearly, effectively, and diplomatically with diverse constituencies.
- Demonstrated ability to work collaboratively.
- Associate Degree and/or equivalent work experience.
- Experience with conviction check; driving check; drug testing; alcohol testing; or related programs.
- Experience with operational and/or fiscal coordination and practices.
- Experience with TrueScreen or similar third-party background check system, Banner, HokieMart, and/or similar systems.
- Knowledge of university, state, and foundation finance and business best practices, policies and procedures.
3
Overtime Status
Non-Exempt: Eligible for overtime
Appointment Type
Restricted
Salary Information
Commensurate with Experience up to $46,500
Hours per week
40
Review Date
4/15/2025
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges , a school of medicine , a veterinary medicine college, Graduate School , and Honors College . The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers . A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance . These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Zach LaCroix at zlacroix@vt.edu during regular business hours at least 10 business days prior to the event.
