What are the responsibilities and job description for the Capital Purchasing and Finance Coordinator position at Virginia Tech?
Job Description
Reporting to the Assistant Finance Director, the Capital Purchasing and Finance Coordinator will serve as a liaison between the Capital Project Managers, Facilities and other University Departments. This position is responsible for researching and posting all Purchase Order requests and invoices related to Capital Projects. The Coordinator will also ensure compliance with prompt pay and other University guidelines. This position requires analytical skills ensuring any Capital Project Manager payment request aligns with the overall capital project budget. Provides support to the Assistant Director of Finance for Capital Operation when necessary to reconcile complex capital project budgets between HokieServ and Banner. Assists with capital project budget research when issues arise regarding capital expenditures and the appropriateness of the expenditures. Assist, as necessary, with all capital project accounting reconciliations, post Maintenance Reserve budget entries in Banner, and develop other Ad Hoc Capital Construction reports, as necessary.
Required Qualifications
4
Overtime Status
Non-Exempt: Eligible for overtime
Appointment Type
Regular
Salary Information
$49,000 - $52,000
Hours per week
40
Review Date
May 5, 2025
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges , a school of medicine , a veterinary medicine college, Graduate School , and Honors College . The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers . A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance . These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Facilities HR at opshr-g@vt.edu during regular business hours at least 10 business days prior to the event.
Reporting to the Assistant Finance Director, the Capital Purchasing and Finance Coordinator will serve as a liaison between the Capital Project Managers, Facilities and other University Departments. This position is responsible for researching and posting all Purchase Order requests and invoices related to Capital Projects. The Coordinator will also ensure compliance with prompt pay and other University guidelines. This position requires analytical skills ensuring any Capital Project Manager payment request aligns with the overall capital project budget. Provides support to the Assistant Director of Finance for Capital Operation when necessary to reconcile complex capital project budgets between HokieServ and Banner. Assists with capital project budget research when issues arise regarding capital expenditures and the appropriateness of the expenditures. Assist, as necessary, with all capital project accounting reconciliations, post Maintenance Reserve budget entries in Banner, and develop other Ad Hoc Capital Construction reports, as necessary.
Required Qualifications
- Bachelor’s degree in accounting, Business, Finance, Management or related field or training and experience equivalent to a bachelor’s degree.
- Strong analytical and critical thinking skills, as well as business and technical acumen.
- Administrative, program support, or fiscal experience in a professional office environment that includes processing invoices, as well as reconciling and verifying documents to ensure accuracy, organizing, coordinating, and scheduling.
- Previous customer service experience with a strong commitment to meeting the needs of both external and internal customers.
- Demonstrated proficiency with a variety of computer functions such as data entry, word processing, and spreadsheets, etc.
- Excellent organizational, time management, communication, and interpersonal skills.
- Demonstrates strong presentation and communication skills.
- Ability to perform repetitive tasks with minimal supervision required.
- Master's degree in related fields such as business administration or accounting.
- Experience with accounts payable and purchasing/procurement.
- Experience utilizing automated work order systems such as Asset Works.
- Experience with Banner Financial System or a similar system.
- Experience with automated accounting/billing/purchasing systems such as HokieMart and HokieServ.
- Strong experience utilizing Microsoft Word and Excel.
- Experience with cash handling.
4
Overtime Status
Non-Exempt: Eligible for overtime
Appointment Type
Regular
Salary Information
$49,000 - $52,000
Hours per week
40
Review Date
May 5, 2025
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges , a school of medicine , a veterinary medicine college, Graduate School , and Honors College . The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers . A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance . These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Facilities HR at opshr-g@vt.edu during regular business hours at least 10 business days prior to the event.
Salary : $49,000 - $52,000
