Director of Business Operations

Job Description

The Department of Psychology includes a large undergraduate and graduate program with 4 training areas, 3 service clinics and an MRI service center. The Director of Business Operations provides leadership for the budgetary and grant operations for the Psychology department.

Responsibilities Of The Position Include

• Managing the daily operations and supervision of the department’s business staff.
• Providing oversight for the fiscal operations of the Psychology Department, including budget development, communication, implementation and evaluation; salary and operating budget adjustments; management of end-of-year balances and carryover; management of pooled salaries and position allocations; management of pooled resources under the department head's direction; oversight of contracts, grants, and their related cost sharing commitments, labor redistributions, and overhead allocations; review and approval of orders and purchases; review and approval of travel reimbursements and wage payroll; and management of fixed assets. Designated representative for signature authorization for department head, associate head, and center directors.
• Serve as fiscal and budgetary coordinator for centralized budgets in the department, including being the point of contact and providing monthly financial budget to actual reporting.
• Oversee and manage monthly reconciliations; purchasing and accounts payable; accounts receivable; processing of travel authorizations and reimbursements; payroll reconciliations; and human resource transactions.
• Other responsibilities may include researching and solving problems, ensuring a high level of public-facing service, scheduling training as needed for department usage of university systems, and assisting in management analysis and planning for a variety of single issue and ongoing projects.
  
  

Required Qualifications

• Bachelor's degree in accounting, business administration or related field or equivalent training and/or experience.
• Knowledge of principles of financial, budget, and business operations planning and control, with the ability to analyze, summarize and present information as needed.
• Advanced skills in using spreadsheets and data management software.
• Significant experience in finance and administration in higher education, including grants policies and procedures.
• Experience in a supervisory role. Excellent analytical, critical thinking, strategic planning, attention to detail and problem-solving skills.
• Ability to interpret, apply, and communicate management and personnel policies accurately and effectively.
• Must have a collaborative, team-based approach to problem solving, strong communication, organizational and interpersonal skills, and the ability to interact respectfully and comfortably with all individuals in a diverse environment.
  
  

Preferred Qualifications

• Advanced knowledge of Virginia Tech Financial and Human Resources policies and procedures.
• Experience working with university tools and applications such as Banner, MicroStrategy, HRIS, Labor Redistribution System, Banner Time Entry, Departmental Leave Reporting, HokieMart, and Chrome River.
• Experience and knowledge of OSP policies and procedures; including pre-award, post-award, SUMMIT System, OSP Award Management Tool.
  
  

Pay Band

5

Appointment Type

Regular

Review Date

February 24, 2025

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges , a school of medicine , a veterinary medicine college, Graduate School , and Honors College . The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers . A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance . These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Brandi Webb at bowens20@vt.edu during regular business hours at least 10 business days prior to the event.