What are the responsibilities and job description for the Accounts Receivable Specialist position at Virginia Tile Company?
Position Summary:
Responsible for Virginia Tile’s accounts receivable process through but not limited too, posting payments, auditing and reconciling all receivables, resolving payment discrepancies, and assisting with other internal and external inquiries pertaining to receivables. Responsible for distribution of invoices and statements to mitigate delinquent payments. Ensure timely and accurate posting of payments to provide management and the credit department with up-to-date and accurate information to make informed decisions regarding customers accounts. Balance account receivables and audit branches daily. Coordinate within the department to ensure month-end closing deadlines are met, while balancing and finalizing end-of-month reporting responsibilities. Any other clerical assistance that is needed to meet the department goals.
Essential Functions:
- Accurately post daily cash receipts, both manually and through Intelligent Receivables Electronic Capture (IREC)
- Import and post daily lockbox and ACH files, from bank to customers’ accounts.
- Resolve invoice disputes and short payment discrepancies.
- Post and balance customer refunds and general ledger checks daily / weekly / monthly.
- Process customer payments via phone and email.
- Balance accounts receivable cash log daily / weekly / monthly.
- Prepare and scan daily bank deposits from all sources of revenue.
- Audit branches daily business and post customers payments on account.
- Enter customer invoices into on-line systems such as Ariba (SAP).
- Provide daily phone assistance to customers & internal staff, including and not limited to requested invoice copies & POD’s, customer statements, payment receipts, etc.
- Follow agreed upon procedures in accordance with credit, sales & operations.
- Pull message line orders into billing daily.
- Participate and coordinate within the department to meet month end closing & reports deadlines.
- Distribute customer daily invoicing through Navigator / HOV system.
- Distribute customer monthly statements through HOV system.
- Save month end reports into SharePoint.
- Serve as backup for each position within accounts receivable.
- Credit & Collection experience a plus.
- Perform clerical assistance in support of the department and auditing purposes.
- Perform any other tasks as directed by management.
Knowledge, Skills and Abilities:
Fast-paced environment requiring accurate processing of a high volume of payments. Proficient in data entry (attention to detail), account reconciliation (problem solving), data analysis, and multitasking. Proficient in Excel, Outlook, Adobe (PDFs), and other forms of team interaction/communication apps (Teams, zoom, etc.). Detail-oriented, strong organizational skills, and strong interpersonal skills. Credit and collection experience is a plus. Ability to adapt and utilize available resources and new technologies.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Day shift
Experience:
- Accounts receivable: 3 years (Preferred)
- Data entry: 3 years (Preferred)
- 10 key typing: 3 years (Preferred)
Work Location: In person
