Purchasing Clerk

Position Summary

The position is responsible for assisting the Purchasing Lead as needed in the day-to-day functions to include purchasing and inventory support to operations, engineering, and the accounting departments. Will be trained to perform functions in accordance with ISO 9001.

Essential Functions

• Preparing purchase orders in ERP, utilizing purchase requisitions, purchase suggestions, and other documentation, and will provide approved purchase orders to suppliers
• Contacts vendors to confirm status of orders.
• Confirm delivery schedules with suppliers and escalate when needed.
• Documents and monitors supplier performance, maintains supplier discrepancy log for correction action
• Develops and maintains appropriate relationships with suppliers in accordance with company policy
• Will research suppliers to determine compliance with Supplier Qualification checklist
• Reviews current practices and makes recommendations for improvements.
• Works with Inventory Control Specialist to resolve delivery, quality and quantity discrepancies with vendors and process RMA (Return Material Authorization) in ERP, working with supplier to obtain credits, refunds, exchanges or other resolutions.
• Helps to Maintain Supplier Maintenance in ERP, including supplier price lists, alternate suppliers, supplier part numbers, etc.
• Assists in monitoring Parts Master for Min/Max quantities, coordinating with Manufacturing and Operations, recommends adjustments based on part availability and quantity price discounts
• Obtains a minimum of 3 bids for review by CFO in accordance with company policy
• Interfaces with all departments and resolves purchasing problems and issues as necessary.
• Comply with department ISO 9001 processes and company quality
• Manage and log time worked daily by project code
• Provide miscellaneous support to other departments as needed
• Other duties as assigned
  
  

Competencies

• Organizational & Time Management Skills
• Communication Proficiency
• Financial Management
• Integrity
• Ethical Conduct
  
  

Physical Demands

While performing the duties of this job, the employee is regularly required to talk or hear. Frequently the employee will be required to stand; walk; use hands or fingers, handle or feel; and reach with hands and arms. Ability to occasionally lift office products and supplies up to 20 lbs. and to sit and work at a computer for upwards of 4 hours at a time.

Education & Experience

• Associate’s degree with Bachelors preferred
• 1 years previous high volume buying experience
• Proficient in Word, Outlook, Excel and Teams
• Experience in ERP systems, experience with Epicor a plus
  
  

Additional Requirements, If Any

• Full time position consisting of 40 hours per week; normal hours of operation are Monday through Friday, 8:00am to 5:00pm. This position may require overtime and/or weekend work due to periods of high production, vendor issues, audit or deadlines.
• Position is required to be in-office.
• Pre-employment drug test, background check and credit check required.
  
  

VirTra is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information or any other characteristic protected by applicable federal, state or local laws.

About VirTra, Inc.

VirTra creates intense, immersive training solutions that keep law enforcement officers safe, prepared and armed with excelled skills. We are a meticulous in assuring every aspect of each scenario is the highest quality for maximum realism and learning. This attention to detail is found in every true-to-life scenario, curriculum, recoil kit and electronic device train your team to the highest level of preparedness.