Executive Assistant for an Independent Producer in the US (Home Based Part Time)

Client Information

The client is an independent producer.

Job Description

• Manage calendar and administrative tasks as needed
• Sorting through emails and preparing responses
• Manage scheduling of medical and wellness appointments, including follow-ups and rescheduling as needed
• Handle customer service communications via phone—resolving issues with persistence and professionalism
• Coordinate and research travel logistics, including flights, accommodations, transportation, and scouting locations for events or meetings
• Assist with hospitality and event planning needs, including vendor coordination (previous experience preferred)
• Organize and maintain digital files and records across various platforms
• Prepare reports, summaries, and research briefs as needed
• Provide ongoing administrative support across personal and professional projects
• Assist with home management (previous experience preferred)
• Help with recruiting endeavors (previous experience preferred)
• Perform script coverage and provide concise notes and evaluations when requested (previous experience preferred but not required)
  
  

Example Tasks

• Call BMW NY and arrange car appointments; communicate a summary to Principal, send an invoice to business managers
• Research venues for a NYC-based event and reach out to and negotiate with restaurant owners to get the best deal
• Call customer service for Spectrum to get a charge lifted
• Read a script and provide a summary/coverage
• Go through inbox, deleting spam, and prepping email drafts for unanswered emails
• Research the best flower shops in San Diego, send flower options and prices to the Principal, then coordinate purchase and delivery
  
  

Must Haves

• This role is open to Filipino citizens residing in the Philippines only.
• Highly organized, with excellent attention to detail and follow-through
• Exceptional verbal and written communication skills; able to be firm, persuasive, and clear over the phone
• Proactive and resourceful—you anticipate needs before they arise and take initiative without requiring direction
• Comfortable pushing past initial roadblocks and finding solutions, even when met with resistance
• Capable of managing multiple tasks simultaneously in a remote setting
• Discreet, professional, and trustworthy with confidential information
  
  

Home Office Requirements

Please only apply for this role if you have the following home office requirements:

• Perfectly working headset and webcam
• Stable internet connection of at least 5 Mbps to 15 Mbps
• Up to date computer system with a minimum of Windows 8 or Mac OS X
• Quiet room with no distractions or background noises
• A backup plan if the power goes out or if your internet connection becomes unstable during your shift Only applicants meeting the strict criteria above will be contacted.
  
  

Connect With Us

https://virtualcoworker.com.ph https://virtualcoworker.com/our-culture https://www.facebook.com/virtualcoworker https://www.linkedin.com/company/virtual-coworker

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