What are the responsibilities and job description for the School Registrar position at Virtual Preparatory Academy of Florida?
About the Team
At the Virtual Preparatory Academy of Florida, we empower students to be their best by enabling them to learn in ways that are right for them – using innovative technology at home, at their proper level, and at their own pace.
The School Registrar at Virtual Prep Academy of Florida maintains student records and ensures that student enrollments, transfers, and withdrawals are processed in a timely and thorough manner.
**This is a full-time office-based position in Kissimmee, FL**
About the Opportunity
- Create and maintain student files in accordance with Florida laws and regulations
- Track receipt of student records and follow up with prior schools to obtain any missing documents
- Receive incoming student records and creates student files, both paper and electronic
- Enters student information and enrollment data into the district's student information system (FOCUS)
- Maintains accurate student data
- Maintaining student information systems up to date with student schedules
- Receive requests for records for withdrawn students and prepare and send student files
- Upon receipt of records enter any needed student information into the Student Information System (SIS)
- Act as point of contact for all requests for student information from schools and county agencies, and collaborate with administrative team to prepare any information needed to respond to such requests
- Manage communication with parents via email, phone, and mail to follow up on student records
- Ensure completion of withdraw forms
- Process student withdraws daily in the school Student Information System (SIS)
- Track new enrollment approvals and inform school stakeholders of student start dates
- Establish and maintain a positive rapport with, students, parents, staff, school administration, and other stakeholders
- Maintain confidentiality concerning all student information and any professional matters
- Utilize effective time management
- Answer phones and assist in all aspects of maintaining a professional office, including but not limited to fielding and directing incoming calls, filing, copying, faxing, etc.
- Assist with school events, including in-person testing
- Actively participate in school staff meetings, committee meetings and professional development events
- May travel up 10% of the time
- Other duties as assigned
About You
- Bachelor's Degree or equivalent required
- Previous outstanding school-related customer service experience required
- Minimum of one year data entry, records management, or equivalent experience required
- Minimum of one year of school admissions or retention experience preferred
- Excellent oral and written communication skills
- Proficiency in computer applications, including Google Docs, MS Office Suite, e-mail, and internet applications
- Ability to work well under pressure as well as effectively prioritize and execute tasks to meet deadlines consistently
- Understanding of and ability to manage confidential information
- Ability to travel and possess own reliable transportation
- Ability to work flexible hours that may include some evenings and weekends
- Ability to work with a distributed workforce and clientele
- Ability to pass state and federal background checks
About Us
"We believe that every child should be able to be anything they want in life, regardless of their birthplace and circumstances." – Ron Packard, CEO & Founder
ACCEL Schools is a network of 80 high-performing, public charter schools serving PK-12 students. We proudly advocate for school choice and work to address educational inequities throughout the United States. Our schools are inclusive and widely differ to reflect the unique values of the many urban, suburban, and rural communities we serve. Our brick-and-mortar, virtual, and hybrid schools specialize in closing educational gaps and offer innovative models such as career-technical education, sports training, bilingual programming, and more. We have been recognized and praised by legislators, authorizers, and researchers for providing exceptional education options to students in historically under-resourced communities.
We offer the following benefits:
Life benefits – time & peace of mind
- Paid time off
- Retirement contributions
- Optional Basic Life and AD&D insurance
- Voluntary life insurance (employee, spouse, child)
- Discounted childcare at Early Learning Academies locations
Health benefits – stay well & thrive
- Medical, dental, and vision insurance
- Employee Assistance Program
- Voluntary short-term disability insurance
- Voluntary long-term disability insurance
Career benefits – keep growing
- Career advancement opportunities throughout Pansophic Learning and our strong network of 4,000 instructors and education professionals
EQUAL EMPLOYMENT OPPORTUNITY
It is our policy to abide by all federal, state and local laws prohibiting employment discrimination based solely on a person's race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental and/or intellectual disability, age, military status, veteran status (including protected veterans), marital status, registered domestic partner or civil union status, familial status, gender (including sex stereotyping and gender identity or expression), medical condition, genetic information, sexual orientation, or any other protected status except where a reasonable, bona fide occupational qualification exists.
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