What are the responsibilities and job description for the Administrative Assistant position at Virtual Service?

Vaco Boston has partnered with our client to help fill an Administrative Assistant role.

Must have experience with supporting Director Level or higher
Finance or publicly traded company experience

Responsibilities

Answer and direct phone calls

Organize and schedule appointments

Plan meetings and take detailed minutes

Write and distribute email, correspondence memos, letters, faxes and forms

Assist in the preparation of regularly scheduled reports

Develop and maintain a filing system

Update and maintain office policies and procedures

Order office supplies and research new deals and suppliers

Maintain contact lists

Book travel arrangements

Submit and reconcile expense reports

Provide general support to visitors

Act as the point of contact for internal and external clients

Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements and skills

2-3 Proven experience as an Administrative Assistant

Knowledge of office management systems and procedures

Working knowledge of office equipment, like printers and fax machines

Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

Excellent time management skills and the ability to prioritize work

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Strong organizational skills with the ability to multi-task

Bachelors Degree preferred

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What are the responsibilities and job description for the Administrative Assistant position at Virtual Service?

What is the career path for a Administrative Assistant?

Job openings at Virtual Service

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