C-Suite Executive Assistant

Vaco Richmond is seeking an experienced Senior Executive Assistant. The ideal candidate would have previous EA experience for senior, C-Suite leaders.

Vaco provides expert consulting, permanent placement, executive search, and strategic staffing for companies around the world, in accounting, finance, operations, administration, and more. Vaco is a premier talent solutions firm that connects people to their dream jobs and helps leading companies find talent to grow their businesses.

Job Overview : We are seeking a highly skilled and organized Executive Administrative Specialist to provide comprehensive support to senior leaders. The ideal candidate will expertly handle a variety of administrative tasks, ensuring smooth operations and effective time management for the executive team.

Key Responsibilities :

• Request Management : Professionally handle incoming requests and communications for senior leaders from both internal and external sources.
• Calendar Management : Oversee and maintain the calendars for 2-3 senior executives, ensuring optimal scheduling and time management.
• Productivity Enhancement : Boost the productivity of senior leadership teams by organizing schedules and preparing pre-meeting materials.
• Meeting Coordination : Plan, schedule, and manage logistics for meetings, offsite events, and various activities.
• Expense Management : Prepare and manage expense reports for senior leaders, ensuring compliance with company policies.
• Procurement Support : Set up and manage purchase requisitions and purchase orders, and handle payment for subscriptions, memberships, and other administrative needs.
• Travel Arrangements : Coordinate travel logistics for senior leaders, including airfare, hotel accommodations, and expense reimbursements.
• Presentation Preparation : Create and format PowerPoint presentations to meet business requirements and standards.
• Customer Service : Provide exceptional customer service by promptly responding to emails and voicemails.
• Documentation Management : Organize and maintain departmental records and documentation.
• Administrative Support : Provide backup administrative support to other departments as needed.
• Collaboration : Work closely with other administrative assistants to effectively manage executive calendars.
• Project Assistance : Assist with various projects as needed, ensuring timely and efficient completion.
• Onboarding Support : Assist with the onboarding process for new associates and contractors.

Qualifications :

This role offers a dynamic and collaborative work environment, with opportunities to support high-level executives and contribute to the success of the organization. If you are a proactive and detail-oriented professional, we encourage you to apply.