What are the responsibilities and job description for the Executive Assistant position at Virtual?
80k- 90k
Organizational Excellence : Proven ability to manage schedules, maintain accurate records, and organize files efficiently.
Effective Communication : Skilled in interacting confidently and professionally with individuals at all levels.
Team Player and Independent Worker : Highly resourceful, capable of working collaboratively in a team environment or independently with minimal supervision.
Customer-Centric Focus : Committed to meeting the expectations of C-Level Executives and senior leaders by fostering strong relationships with key stakeholders.
Business Acumen : Demonstrates a solid understanding of business priorities, exercising sound judgment to make informed decisions.
Proficient Writing Skills : Experienced in drafting reports, business correspondence, and procedure manuals.
Commitment to Excellence : Consistently performs duties at the highest standard of quality and professionalism.
Responsibilities
Calendar Management : Maintain and oversee daily schedules of meetings and events for multiple C-Level Executives.
Confidentiality and Discretion : Handle sensitive matters with professionalism, ensuring confidentiality, especially those impacting global operations.
Document Preparation : Develop presentations, agendas, reports, and special projects aligned with organizational objectives.
Project Coordination : Collaborate with project leads to monitor and report progress, tracking the status of initiatives sponsored by C-Level Executives or their teams.
Correspondence Management : Draft, proofread, and prepare communications for internal announcements, board meetings, and partner-related materials.
Strategic Support : Use sound judgment and discretion to address matters related to C-Level Executives, maintaining strong relationships internally and externally.
Travel Coordination : Organize domestic and international travel arrangements for C-Level Executives and their leadership teams.
Meeting Organization : Plan, coordinate, and manage meetings of varying scales, from small gatherings to large events.
Expense Management : Process and submit expense reports, reconcile monthly corporate credit card statements for C-Level Executives, and review / approve expenses for their direct reports.
Information Preparation : Support executives by researching, collecting, and analyzing information in advance to conserve their time and enhance decision-making.
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