What are the responsibilities and job description for the Office Administrator position at Virtual?
Job Title : Office Administrator
Location : Port Chester, NY
Industry : Financial Services
About the Company :
Our client, a reputable financial services firm in Port Chester, NY, is seeking a highly organized and motivated Office Administrator to join their team. This role is ideal for a proactive individual with a passion for providing excellent administrative support in a dynamic office environment. If you are looking to grow your career in the financial services industry, this is a fantastic opportunity to contribute to a thriving organization.
Job Overview :
The Office Administrator will be responsible for providing a wide range of administrative support services to ensure the smooth operation of the office. This individual will work closely with team members across departments, assisting with clerical tasks, maintaining office organization, and providing customer service support. The ideal candidate should be detail-oriented, reliable, and have strong communication skills.
Key Responsibilities :
- Office Management : Ensure the office is organized and operates efficiently by managing office supplies, maintaining equipment, and ensuring the workspace is clean and welcoming.
- Client Support : Greet clients and visitors, answering phones, and directing inquiries to the appropriate departments.
- Administrative Support : Handle incoming and outgoing correspondence, including emails, phone calls, and mail. Assist with scheduling meetings, appointments, and conference calls.
- Document Management : Maintain accurate records, including filing, document organization, and data entry.
- Billing & Financial Support : Assist with basic billing, invoicing, and tracking expenses as directed by the financial services team.
- Customer Service : Provide exceptional customer service by answering questions and assisting clients with general inquiries.
- Team Collaboration : Work closely with other office staff and management to ensure smooth day-to-day operations.
Qualifications :
Preferred Skills :
Experience with financial software or databases is a plus.
