What are the responsibilities and job description for the Receptionist position at Virtual?
Job Title : Receptionist
Job Description :
We are looking for a professional and detail-oriented Receptionist to join our construction company and serve as the first point of contact for clients, vendors, and team members. This role requires strong communication skills, adaptability, and the ability to manage daily administrative tasks in a fast-paced environment. The ideal candidate will be comfortable handling busy days with multiple priorities while also staying productive during slower periods.
Key Responsibilities :
- Answer and manage a multi-line phone system , directing calls to the appropriate departments (project managers, estimators, site supervisors, etc.).
- Greet and assist visitors , including subcontractors, vendors, and clients, ensuring a professional and welcoming experience.
- Perform data entry, filing, and scanning to maintain organized records of project documents, permits, invoices, and contracts.
- Handle ad hoc administrative duties , adjusting to daily workflow—some days may involve high call volumes, while others may focus on document management.
- Assist with tracking and distributing incoming and outgoing mail, packages, and deliveries for the office and job sites.
- Support the office team with scheduling meetings, coordinating site visits, and managing office supplies .
Qualifications & Skills :
This role offers a dynamic work environment within the construction industry, where no two days are the same. If you have strong administrative skills, a customer-focused attitude, and the ability to handle a fast-paced setting , we’d love to hear from you!
