Vision Nissan Webster- Dealership Administrator

We are seeking an organized, detail-oriented, and proactive Automotive Dealership Administrator to join our team. This individual will play a vital role in ensuring smooth daily operations within our dealership while providing exceptional support to the Sales/Finance and Service/Parts departments. The ideal candidate will have a strong understanding of NYS DMV laws, dealership operations, and be committed to delivering the best possible customer experience.

Key Responsibilities:

• Collaboration & Customer Experience:

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    Partner with Sales/Finance and Service/Parts Departments to ensure the highest level of customer satisfaction and seamless transaction processing.

  • Assist in providing clear communication and support to customers regarding vehicle purchases, service, parts, and financing.

• NYS Document Preparation:

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    Prepare New York State (NYS) documents in accordance with DMV laws for vehicle sales and titles, ensuring compliance with all regulatory requirements.

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  Deal Pre-Breaking & Accounting Support:

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    Accurately pre-break deals before they are sent to the centralized accounting office for further processing.

• Transaction Posting & Logging:

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    Post and log wholesale, dealer trade, and intercompany transactions as required, ensuring accuracy in documentation.

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  Registry & Plate Management:
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    Maintain Police Books of Registry and dealer-issued plate logs to ensure proper tracking of inventory and vehicle status.

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  Cashiering Duties:
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    Perform cashiering duties for the Sales, Service, and Parts Departments as necessary, ensuring accurate processing of payments and transactions.

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  Deposits & Reconciliation:
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    Prepare and reconcile daily deposits, ensuring all financial transactions are properly recorded and deposited in a timely manner.

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  Registration Monitoring & Posting:
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    Post NYS registrations and monitor registration accounts to ensure compliance and accuracy.

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  Vehicle Preparation:
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    Efficiently prepare vehicles to be sold wholesale, including necessary documentation and inspections.
  • Accurately stock in new and used vehicles, including factory orders, auction vehicles, lease buyouts, and dealer trades.

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  End of Month Procedures:

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    Participate in the dealership’s end-of-month procedures, ensuring all transactions, reports, and documents are accurately completed and submitted.

Qualifications:

• High school diploma or equivalent required; additional certification in automotive or business administration is a plus.

• Previous experience in a dealership environment or similar administrative role preferred.
• Strong knowledge of NYS DMV laws and dealership operations.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy in all tasks.
• Ability to work efficiently both independently and as part of a team.
• Strong communication skills, both verbal and written.

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and dealership management software.

If you are an organized, detail-oriented individual who thrives in a fast-paced environment and enjoys working collaboratively to support dealership operations, we encourage you to apply!