What are the responsibilities and job description for the General Clerk III (01113B) position at Vision Centric Inc.?
The General Clerk III plays a crucial role in problem-solving by selecting the most suitable method from different alternatives and referring issues that cannot be resolved by adapting or interpreting existing guides, manuals, or procedures. This position involves various responsibilities such as providing assistance in administrative tasks, maintaining diverse financial or other records (both manually and electronically), ensuring the accuracy and completeness of statistical reports, compiling information, and managing complaints.
To excel in this role, the General Clerk III must possess a comprehensive understanding of the office's workflow and routine. This knowledge enables them to effectively process complex transactions by choosing from a wide range of methods and procedures. Additionally, they are responsible for determining the necessary steps to accomplish assignments. It is important to note that this position excludes administrative assistants, clerical supervisors, and office managers, as it focuses specifically on the tasks mentioned above.
General Clerk III (B)- Reviewing and verifying technical and professional materials prepared by staff specialists for format and grammatical accuracy, including interpretative materials, technical reports, memorandums, advisory notices and technical notes.
- Maintaining office files, manuals, handbooks and reference library, both paper and electronic, according to NRCS and department guidelines and requirements.
- Answers telephone, greets visitors and signs for incoming deliveries and other administrative tasks associated with a Field Office as needed.
- Utilizing a variety of computer hardware and software applications and small office machines, to include agency specific software such as Protracts, DMS, FA Tracker, NEST, FMMI, and locally developed Excel databases to extract information needed to develop reports related to scheduling, program tracking, and balancing of funds committed and expended.
- Some interaction with the general public in an office setting. Will work directly with conservation partners, program technicians in the Farm Service Agency, and NRCS Field, Area and State Office personnel.
- Provides a variety of information to program applicants and participants, such as specific program and eligibility requirements, guidance on completion of required program applications, Adjusted Gross Income (AGI), and System for Award Management (SAM).
- Reviewing applications for Farm Bill programs to ensure required information and forms are present and gathers items that are missing to create a complete application package. Determines that correct signatures are in place on applications.
- Data entry in regard to processing contract documents and actions for approved contracts. Monitors and tracks commencement and expiration of contracts, contracts behind schedule, and contracts that have not completed a practice in the first year and prepares modification, termination, waiver, and annual practice reminder letters for signature. Processes annual contract reviews and various audits. Prepares documents for contract appeals such as correspondence to program applicants and contract participants and provides documents with open obligation audits. Monitors payment error rates and works to eliminate them.
- Contractor shall have proficiency in the Microsoft Office Suite software, specifically Microsoft Outlook, Word, Excel and Access. The contractor shall demonstrate the use of appropriate language to communicate ideas in words and print based on the audience and situation.
- Conduct pre-obligations and Second Level Reviews for Contract Obligation and Contract Modifications.
Minimum Experience: 1.5 years’ experience preferred;
Minimum Education: High School degree or equivalent
Our benefits package includes medical, dental, vision, Long Term Disability, Life Insurance, Short Term Disability, paid time off, paid holidays, flexible spending account, health savings account, health advocates, employee assistance program, tuition assistance program, 401k Plan ,as well as a fun and enthusiastic work environment that promotes a work/life balance!
To Apply:
VCI offers a team-oriented work environment and a competitive compensation and employee benefits package. If you have a commitment to excellence and want to join our team of top caliber professionals, we invite you to submit your resume electronically.
