What are the responsibilities and job description for the General Clerk III (A) position at Vision Centric Inc.?
GENERAL CLERK III:
The General Clerk III selects from alternative methods and refers problems not solvable by adapting or interpreting substantive guides, manuals, or procedures. Typical duties include: assisting in a variety of administrative matters; maintaining a wide variety of financial or other records (stored both manually and electronically); verifying statistical reports for accuracy and completeness; compiling information; and handling and adjusting complaints. Required to use a thorough knowledge of an office’s work and routine to: 1) choose among widely varying methods and procedures to process complex transactions; and 2) select or devise steps necessary to complete assignments. Typical jobs covered by this exclusion include administrative assistants, clerical supervisors, and office managers
General Clerk III (A)
Minimum Experience: 1.5 years’ experience preferred;
Minimum Education: High School degree or equivalent
Our benefits package includes medical, dental, vision, Long Term Disability, Life Insurance, Short Term Disability, paid time off, paid holidays, flexible spending account, health savings account, health advocates, employee assistance program, tuition assistance program, 401k Plan ,as well as a fun and enthusiastic work environment that promotes a work/life balance!
To Apply:
VCI offers a team-oriented work environment and a competitive compensation and employee benefits package. If you have a commitment to excellence and want to join our team of top caliber professionals, we invite you to submit your resume electronically.
The General Clerk III selects from alternative methods and refers problems not solvable by adapting or interpreting substantive guides, manuals, or procedures. Typical duties include: assisting in a variety of administrative matters; maintaining a wide variety of financial or other records (stored both manually and electronically); verifying statistical reports for accuracy and completeness; compiling information; and handling and adjusting complaints. Required to use a thorough knowledge of an office’s work and routine to: 1) choose among widely varying methods and procedures to process complex transactions; and 2) select or devise steps necessary to complete assignments. Typical jobs covered by this exclusion include administrative assistants, clerical supervisors, and office managers
General Clerk III (A)
- Assisting agency staff with program documentation, including but not limited to preparing and processing documents and correspondence, checking documents for accuracy and completeness, gathering information, reconciling payment documents, recording data, establishing and maintaining files, and transmitting information.
- Assisting agency staff with various accounting functions such as processing actions related to unfilled customer orders. This will include reviewing, monitoring, and tracking billing and collections of the agency’s receivables.
- Assisting staff with travel arrangements such as research for hotel locations and costs, purchasing such as gathering pricing sheets and preparing AD-700 and obtaining funds approval, typing bulletins, records management, prepares general correspondence, mail management and distribution, and other administrative services in support of any NRCS program or operation. Assists staff with preparing reports and answering inquiries. Gathers data for reports, inputs information into databases and helps with special projects. Scan documents for future audit preparation and storage or for submission for data calls.
- Reviewing and verifying technical and professional materials prepared by staff specialists for format and grammatical accuracy, including interpretative materials, technical reports, memorandums, advisory notices and technical notes.
- Maintaining office files, manuals, handbooks and reference library, both paper and electronic, according to NRCS and department guidelines and requirements.
- Answers telephone, greets visitors and signs for incoming deliveries and serve as back-up for these duties to State Conservationist Secretary when not available for those located at Little Rock.
- Contractor shall have proficiency in the Microsoft Office Suite software, specifically Microsoft Outlook, Word, Excel and Access. The contractor shall demonstrate the use of appropriate language to communicate ideas in words and print based on the audience and situation.
- Assist with or prepare meeting cost estimate packages.
- Maintain and update organizational charts in PowerPoint.
- Complete standard forms for various purposes but not limited to: computer access and PIV changes, IRM-03, property forms, and AD1143.
- Types certificates such as, but not limited to, length of service, certificates of appreciation, and merit.
- Reviews, monitors, and maintains various databases in excel and Access to ensure are updated.
- Provide clerical assistance needed to assist with project report preparation and initiative/project completion monitoring.
- Assists with data entry into ACCESS data base to track employee’s hours worked by program and updates excel spreadsheet tracking salary and benefit expenses to date.
- Assists Financial Resources Specialists with ensuring audit packages are complete and submits to NHQ by deadline.
- Assists with or completes property inventory reports.
Minimum Experience: 1.5 years’ experience preferred;
Minimum Education: High School degree or equivalent
Our benefits package includes medical, dental, vision, Long Term Disability, Life Insurance, Short Term Disability, paid time off, paid holidays, flexible spending account, health savings account, health advocates, employee assistance program, tuition assistance program, 401k Plan ,as well as a fun and enthusiastic work environment that promotes a work/life balance!
To Apply:
VCI offers a team-oriented work environment and a competitive compensation and employee benefits package. If you have a commitment to excellence and want to join our team of top caliber professionals, we invite you to submit your resume electronically.