What are the responsibilities and job description for the Office Assistant position at Vision Vacation Victories LLC?
Job Overview
We are seeking a dedicated and organized Office Assistant to join our team. The ideal candidate will be responsible for providing exceptional administrative support, ensuring smooth office operations, and delivering outstanding customer service. This role requires strong time management skills, attention to detail, and the ability to multitask effectively in a fast-paced environment.
Responsibilities
- Greet and assist visitors in a professional manner, ensuring a positive first impression.
- Manage incoming calls and emails with excellent phone etiquette, directing inquiries as necessary.
- Maintain organized filing systems for documents and records to ensure easy retrieval.
- Assist with calendar management, scheduling appointments, and coordinating meetings.
- Provide support as a personal assistant to executives or team members as needed.
- Handle administrative tasks such as data entry, document preparation, and maintaining office supplies.
- Support the dental or medical reception area by managing patient records and appointments if applicable.
- Communicate effectively with clients and colleagues, fostering a collaborative work environment.
- Bilingual candidates are encouraged to apply to assist with diverse clientele.
- Cleaning experience.
Qualifications
- Proven experience in an office assistant or similar role is preferred.
- Strong customer service skills with the ability to handle inquiries professionally.
- Familiarity with calendar management and scheduling software is a plus.
- Excellent time management skills and the ability to prioritize tasks effectively.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) or equivalent software.
- Experience as a dental receptionist or medical receptionist is advantageous but not required.
- Strong organizational skills with attention to detail in all tasks performed.
- Ability to work independently as well as part of a team-oriented environment.
- Bilingual proficiency (English/Spanish or other languages) is highly desirable.
Join our team as an Office Assistant where you can contribute your skills while growing professionally in a supportive environment. We look forward to welcoming you!
Job Type: Contract
Pay: From $12.00 per hour
Expected hours: No less than 1 per week
Schedule:
- Weekends as needed
Work Location: Remote
Salary : $12
