Deposit Compliance Specialist I

Summary

Under the general supervision of the BSA/Deposit Compliance Officer, this position independently performs a wide variety of general or specialized functions in regard to Deposit Compliance. Conducts compliance reviews and testing of compliance with all applicable laws and regulations throughout the company. Reports results and develops recommendations for correcting compliance deficiencies. This position also provides administrative support for the bank’s Trust and Farm Management department.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

General Compliance

• Assists with writing and reviewing procedures and training manuals.
• Provide staff compliance support.
• Assist with Bank Secrecy Act Administration (BSA) as directed by BSA Officer

Deceased Customers

• Completes Estate inventories. This may include working with the estate attorney
• Review all required documentation on deceased customers
• Work with bank staff in obtaining appropriate documentation on deceased customers
• Process interest adjustments for deceased customers and beneficiaries for year-end reporting

Garnishments

• Processes all garnishment/levy requests

Checkback

• Performs check back on all new CIF records and maintenance
• Performs check back on all new DDA, CDA and SDB and maintenance
• Performs check back on beneficial ownership documentation
• Indexes all “scanned” documents in director

Reg CC Holds

• Reviews Reg CC hold forms for accuracy
• Reviews Reg CC hold set ups for accuracy

Overdrafts

• Reviews overdrafts and makes overdraft decisions for all VisionBank offices daily, with the exclusion of employee overdrafts
• Ensures timely distribution of delinquent deposit account notices
• Tracks and maintains charge-off and recovery items for loans and deposits in risk mitigation software
• Tracks overdraft waives and provides reports to management quarterly

IRAs

• Reviews new IRA files and all IRA transactions for accuracy
• Prepares and processes all required IRA documentation to customer, including annual documentation
• Performs year end processing and reviews for IRAs including excess contributions and ensuring required minimum distributions (RMD) have been satisfied
• Oversees & administers all RMDs
• Processes required reporting on deceased IRA customers and beneficiary payouts

Miscellaneous

• Performs pre-year end system reviews
• Monitor MMDA excessive transactions
• Overdrawn account monitoring
• Assist with Return Mail
• Prepare management reports as needed
• Performs special projects as assigned
• Demonstrate compliance with all bank regulations and keep up to date on regulation changes
• Adheres to all State and Federal Banking regulations
• Participates in civic activities to promote growth and development of the community and a positive image of the bank

Supervisory Responsibilities

This job has no supervisory responsibilities.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

Problem Solving - Identifies and resolves problems in a timely manner; Develops alternative solutions.

Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.

Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.

Oral Communication - Listens and gets clarification; Responds well to questions; Participates in meetings.

Written Communication - Able to read and interpret written information.

Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.

Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.

Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.

Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.

Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.

Planning/Organizing - Uses time efficiently; Sets goals and objectives.

Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.

Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.

Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.

Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.

Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.

Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

High school diploma or general education degree (GED). A minimum of two years of banking experience required.

Language Skills

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills

Ability to add, subtract, multiply, and divide.

Reasoning Ability

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Computer Skills

To perform this job successfully, an individual should have knowledge of Spreadsheet software and Word Processing software.

Certificates, Licenses, Registrations

Other Skills and Abilities

Other Qualifications

• Knowledge of compliance laws and regulations including federal and state banking regulations.
• Must be able to travel to all bank locations using own transportation.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk; climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision and color vision.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.