Accounts Receivable Specialist

Company Overview:

VisionTek, founded in 1988 in Gurnee, Illinois, originally designed and manufactured memory modules, hard drives, and graphics cards. VisionTek has since expanded its product line to deliver a fully immersive and satisfying PC user experience. We continue to offer advanced solutions for memory, solid state drives, and graphics cards, and now provide a complete peripheral experience with docking stations, cables, adapters, power supplies, keyboards, mobile accessories, webcams, and audio solutions. VisionTek is an American brand capable of delivering a rich, fulfilling, and immersive user experience.

Position Description:

VisionTek Products LLC is seeking a highly organized and detail-oriented Accounts Receivable Specialist to join our finance team. The ideal candidate will manage all aspects of accounts receivable, including cash receipts, collections, account reconciliations, and month-end reporting. This role will also support financial audits, maintain customer records, and create training materials for AR functions. The Accounts Receivable Specialist plays a critical role in ensuring the accuracy and efficiency of the company's financial operations.

Core Responsibilities:

• AR Auditing Support

Research invoices, payments, packing lists, purchase orders, and other documents.

Collect and compile month-end aging summaries.

Provide detailed aging and sales dollar figures for year-end (FYE) or year-to-date (YTD) auditor requests.

• Cash Receipts

Accurately apply cash receipts per customer remittance advice and company policy.

• AR Training Documentation

Maintain training materials for AR functions in Sage 100.

• Collections (B2B)

Identify delinquent receivables using AR Detail Aging and other tools.

Contact customers via phone or email to collect payments and follow up to ensure timely resolution.

• Customer Account Reconciliation

Manage customer accounts to maintain acceptable levels of delinquency, balances, and debit memos.

Research and resolve payment discrepancies.

• Customer Files & Records

Set up new customers and update account information.

Maintain accurate customer AP contact lists.

• Debit Memo Processing

Pull, track, and save debit memos for approval.

Process and post credit memos in compliance with company policies to clean up aging records.

• Invoicing

Process daily and monthly invoices and distribute them via email or manual communication.

Generate and send monthly rent invoices.

• Journal Entries

Accurately create general ledger postings for eBay, Shopify, and other accounts.

• Month-End Cut-Off

Post all cash receipts, complete adjustments, and generate customer statements to meet monthly deadlines.

• Weekly/Monthly Metrics

Collect and prepare data for weekly and monthly metrics related to AP, AR, GL, inventory, and sales.

• Additional Support

Assist with AP tasks, account analysis, and management of PayPal and UPS accounts as needed.

Educational Qualifications:

· Associates’ Degree with a focus in Accounting or equivalent experience.

Experience, Skills, and Qualifications:

· Minimum of 3 years of experience in an accounts receivable role.

· Strong knowledge of accounts receivable processes and systems.

· Experience with Sage 100 ERP or similar accounting software.

· Proficiency in Microsoft Excel, including Pivot Tables and VLOOKUP.

· Strong analytical and problem-solving skills.

· Excellent organizational and time-management abilities.

· Effective communication skills, both written and verbal.

· Ability to work independently and collaboratively.

Attributes & Competencies:

Detail-Oriented

Organized and Efficient

Strong Communicator

Problem Solver

Analytical Thinker

Team-Oriented

Adaptable and Flexible

Integrity and Accountability-Focused

What We Offer:

· Low cost to employees BC/BS Medical (plans starting at $119 per month for employees), Guardian Dental (plans starting at $9.75 per month for employees), VSP Vision Plan (under $4 per month).

· Hybrid work schedule after 6 months.

· Vacation, sick days, and floating holidays.

· Competitive salary range at $55,000 - $60,000

· Opportunities for professional growth and development.

· A supportive and collaborative work environment.