What are the responsibilities and job description for the Freelance Event Specialist - Seattle, WA position at Visit.org, Inc.?
Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist in Seattle, WA to help us manage the logistics of an upcoming in-person event. The right candidate will be based in Seattle, WA, and have corporate event experience, entrepreneurial spirit, extreme passion for our mission, and the energy and discipline to thrive in a start-up tech environment.
Not sure what skills you will need for this opportunity Simply read the full description below to get a complete picture of candidate requirements.
Who are we?
Visit.org helps companies discover & book thousands of carefully curated social impact team experiences, led by and benefitting local nonprofits. With its proprietary library of team-based experiences across 90 countries, Visit.org provides HR, DEI, CSR, and Meetings & Events leaders highly scalable, culturally appropriate content for purpose-driven employee and client engagement. Some of our customers include Colgate, Paramount, Visa, Ancestry, Tommy Bahama, and more.
Responsibilities :
- Coordinate all event details, shipping materials, and arranging staffing for each event. Be our onsite event coordinator for fun, engaging, team-building activities that support a great cause.
- Join virtual planning meetings ahead of each event with all parties : corporate partner, nonprofit partner, Visit.org event host, and coordinators.
- Take ownership of in-person events : set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure a high-quality customer experience.
- Act as the Visit.org representative, leader, and problem solver at events.
- Align roles and responsibilities with the onsite team : event host, nonprofit organization, venue, additional staff, and corporate partner.
- Manage check-in process for in-person events; provide a warm welcome to guests.
- Problem-solve issues such as missing supplies, late staff, and technology challenges.
- Escalate issues to the Events Team when necessary.
- Send updates, photos, and videos to the Events Team throughout the event.
- Assist with breakdown after the event ends, cleaning the site and repackaging materials for return.
Qualifications :
Physical Demands :
What we offer :
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