Office Administrative Assistant

Looking for a career where you can work as part of a team to make a positive difference in someone’s life?

Visiting Angels of Madison, WI is a locally operated and owned senior care agency. We are trusted by seniors and the disabled because we provide compassionate aid with dignity and respect. We are proud to be a top choice for local seniors when they are in need of care at home. Our caregivers and administrative professionals are dedicated to helping seniors age in place.

Part-time hours with potential to become full-time, employee referral program, and bonuses for outstanding performance.

Duties may include:

• Answering phones and independently responding and resolving any issues.
• Manage general office duties such as correspondence with clients, handling mail, copying and filing caregiver and client documentation, and maintaining office supplies.
• Check, approve, and process caregiver mileage requests.
• Handling weekly scheduling changes that arise due to caregiver absence or client last minute requests. Updating the direct supervisor of any open shifts after making an exhaustive effort to staff these shifts.
• Making weekly calls to clients informing them of any shift or caregiver changes for the next week's schedule.
• Contacting clients and caregivers regarding day-to-day scheduling changes.
• Entering and maintaining client and caregiver information in the database.
• Entering and maintaining client and caregiver contact information in Google Contacts and supplying those to other team members.
• Following up with new clients to see how service is going and relaying any concerns to management team.
• Other responsibilities and tasks assigned by management.

Requirements:

• Attention to detail.
• Positive attitude and desire to work as part of a team.
• Demonstrate dependability and reliability.
• Ability to multitask and effectively manage time.
• Ability to work independently to solve problems, perform tasks, and complete projects
• Maintain absolute confidentiality of all information pertaining to employees, clients and client’s families.
• Demonstrate dependability and reliability.
• Present a well-groomed professional image representative of the business.
• Ability to effectively read, write, and speak in the English language.
• Knowledge of Gmail and Microsoft office.
• Experience with or ability to learn client management software program, WellSky.
• High school diploma, GED, or higher.
• Ability to pass criminal and DMV background checks.
• Abide by all HIPPA regulations.

This is a 20 to 30 hours per week position.

Times and days to be determined but will fall between the hours of 8 a.m. to 5 p.m. Monday through Friday. Position also includes an on-call rotation Monday - Thursday once every three to four weeks.

If you are interested in being part of a team that is working to make a positive difference in the Dane County area, apply today.

Job Type: Part-time

Pay: $19.00 - $21.00 per hour

Schedule:

• 4 hour shift

Ability to Commute:

• Madison, WI 53713 (Required)

Ability to Relocate:

• Madison, WI 53713: Relocate before starting work (Preferred)

Work Location: In person

Salary : $19 - $21