Office Coordinator

Job Summary
The Office Coordinator is responsible for overseeing the daily business operations in accordance with company goals and objectives. The Office Coordinator manages the day-to-day operations of the organization to ensure it runs smoothly. The position effectively and efficiently utilizes resources to maintain high-quality care and customer satisfaction.

Duties

• Ensure the Agency upholds the standards of a high-quality provider through a consistent delivery of high-quality, exceptional customer service.
• Provide timely and effective feedback to upper management.
• Prepare billing documentation as required by the organization to include billing for Medicaid, VA and Private Pay.
• Prepare invoices for all clients in accordance with the established billing cycle as required by the organization.
• Pay customer statements/invoices and effectively manage past due accounts.
• Receiving and entering customer payments from various sources to include from reports run, incoming mail and e-mail.
• Handling spend downs.
• Prepare the daily bank deposit and deposit funds at the end of each day if applicable.
• Run/Print bank and credit card reports/summaries monthly and complete bank and credit card reconciliations. To include the handling of receipts.
• Prepare a weekly report on overdue accounts.
• Prepare reports of the organization’s standings according to required timelines. To include daily, weekly and monthly reports.
• Handling phone calls in regards to payments and invoices.
• Handling of Insurance Inquiries and necessary paperwork to include insurance submission forms for employees.
• Handling of Dpt.of Labor inquiries and necessary paperwork.
• Handling of Unemployment claims and necessary paperwork.
• Handling of Wage Garnishment paperwork.
• Handling of Collections paperwork.
• Handling of Income Withholding Order paperwork.
• Handling of Worker's Compensation to include necessary paperwork.
• Upkeep employee files in AxisCare when applicable.
• Upkeep employee file folders when applicable.
• Handling of Royalties.
• Handling of expense reports.
• Handling of profit and loss reports.
• Tax preparations.
• Handling of Audits.
• Necessary Filing.
• Check Email and Voicemail regularly throughout the day.
• Provide general support to office visitors.
• Support change and speak positively about it with employees.
• Understand the importance of each task and prioritize the work load, shifting priorities to accommodate change and demand.
• Examine all relevant and available facts to make timely, well-informed and appropriate decisions; explore alternatives and commit to action.
• Work toward making high-quality decisions that achieve organizational goals.
• Maintain absolute confidentiality of all information pertaining to employees, clients and clients’ families.
• Maintain regular and predictable attendance.
• Perform duties deemed appropriate by your direct management team.

This Office Coordinator position is ideal for individuals looking to contribute to a collaborative team in the Home Health industry while enhancing their administrative expertise. If you are organized, proactive, and eager to support our office's success, we encourage you to apply.

Job Type: Full-time

Pay: $22.00 - $24.00 per hour

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Commute:

• Greencastle, IN 46135 (Required)

Ability to Relocate:

• Greencastle, IN 46135: Relocate before starting work (Preferred)

Work Location: In person

Salary : $22 - $24