What are the responsibilities and job description for the Maintenance Finance Administrator position at Vista Global?
Overview
Vista Global, the global business aviation group, integrates a unique portfolio of companies offering asset-light services to cover all aspects of business aviation, through its brands. The group's mission is to lead the change to provide customers with the most advanced flying services and the very best value, anytime, anywhere around the world.
Due to continued expansion, we are seeking a highly motivated Maintenance Finance Administrator to join our team. This key role will focus on managing both accounts payable and accounts receivable functions, playing a crucial part in ensuring the smooth financial operation of maintenance related activities.
Responsibilities
- Verification and posting of Supplier Invoices: Review and validate supplier invoices to ensure accuracy and completeness. Post approved invoices to the accounting system for payment processing in accordance with company policies and established deadlines.
- Supplier Statement Reconciliation: Conduct thorough reconciliations of supplier statements by matching invoices, credit notes, and payments.
- Invoice dispute clarification: Collaborate with suppliers and internal stakeholders to address and resolve any discrepancies or disputes relating to invoicing, such as pricing errors, incorrect quantities, or missing documentation.
- Assisting in the calculation of Revenue Invoices: Support in preparation of revenue invoices by gathering and analysing relevant financial data.
- Posting of Revenue Invoicing: Post finalised revenue invoices into the accounting system, ensuring timely recognition of revenue.
- Support calculation of Month End Accruals: Assist in calculating month-end accruals by gathering financial information on expenses and revenues incurred. Work with various departments to ensure all relevant transactions are accurately captured for financial reporting.
- Assist in Budget Preparation for Maintenance and Facility Cost: Provide support in preparing the budget for maintenance and facility expenses by analysing historical cost data, forecasting future expenditures, and collaborating with relevant departments to ensure detailed budget coverage.
Required Skills and Experience
- Diploma in Finance or ongoing studies, accompanied by 3 years’ experience in an MRO environment.
- 4 years' experience in a similar position.
- Is a self-starter and able to work with minimum supervision.
- Ability to work in a dynamic fast-paced environment, whilst meeting deadlines.
- Be comfortable with working in a multidisciplinary, multicultural.
- Advanced user in Microsoft Excel.
