What are the responsibilities and job description for the Receptionist position at Vistex BKV?
The Receptionist is responsible for all incoming calls and guests at the corporate headquarters. The candidate must be positive, reliable, flexible, and able to manage a fast-paced work environment. The candidate will be responsible in upholding the main reception area at Vistex.
Responsibilities:
- Answer incoming calls and direct them to appropriate personnel
- Property management liaison; create building work orders as needed
- Greet and direct customers, vendors, remote employees, and guests as they arrive at the main reception area
- Process incoming/outgoing mail and distribute
- Create FedEx shipments for all departments and notify employees of their deliveries
- Assist with the setup of meetings, scheduling of conference rooms; other administrative tasks as needed
- Maintain internal phone/extension list and log of temporary access cards for employees and guests
- Preparation of new hire materials
- Review and update reception procedures to fit company needs
- Be a participant in the emergency response team
- Other duties as assigned
About us: The Vistex platform helps businesses finally get control of all their different promotions, rebates, SPAs, discounts, and other incentives. With so many programs across so many partner relationships, it can be impossible to see where all the money is going, let alone how much difference it’s actually making to revenue. With Vistex, business leaders can see the numbers, see what really works, and see what to do next – so they can make sure every dollar they spend really is driving more growth, not just more costs. It’s why global enterprises ranging from Coca-Cola to Sony to Grainger rely on Vistex every day. Vistex | Now it all adds up.™
Experience
Required- 1 year(s): Related professional experience in reception/administration.
- Proficient in Microsoft Office and Outlook.
- Ability to adapt to changing schedules, multiple work plans, and a growing business.
- Proficient in data entry and document management.
- Excellent verbal, written, and interpersonal skills.
- Able to manage time and work productively.
- Acute attention to detail.
- Ability to work and collaborate with colleagues of all levels throughout the organization.
Education
Preferred- Associates or better in General Business or related field
