Finance Assistant

We are looking for a Finance Assistant to assist with A/P & A/R. Be responsible for processing customer invoices and payments. Payment and undertaking the payment of all creditors in an accurate, efficient, and timely manner.

Responsibilities

• Receive and enter credit card receipts.
  • Route all transactions to the proper manager for approval.
  • If job related cost, confirm job and code to appropriate job.
  • Follow up with staff and/or managers on any questions regarding credit card purchases.
  • Follow up with the purchaser for any missing credit card receipts. 
  • Obtain an Expense Report from the purchaser for all transactions for which a receipt is not provided.
• Receive and enter Vendor invoices. Invoices come in via mail and email.
  • Route all transactions to the proper manager for approval.
  • Follow up with staff and/or managers on any questions regarding purchases. 
  • If job related cost, confirm job and code to appropriate job.
• Process any Employee Expense Reports for payment. 
  • Route to proper manager for approval, if not already approved when submitted.
• Process Bank Feed transactions in QuickBooks Online for all accounts except Payroll checking account.
• Reconcile Vendor Statements to QuickBooks Online monthly. Obtain and enter any missing invoices.
• Generate and review Unpaid Bills report and make recommendations to the Owner on bills to be paid each week.
  • Pay approved bills via the method the Owner instructs.
  • Enter payments into QuickBooks Online 
• Set up new Vendors in QuickBooks Online as needed. Obtain W-9, Vendor Information Form, and Proof of Insurance from new Vendors prior to 1st payment being issued. Collect missing or outdated information as needed.
• Process Referral Bonus payments to Customers or Staff via Get The Referral (GTR) website or via check through QuickBooks Online.
  
• Coordinate with Fleet Manager on vehicle registration and repairs as needed. 
  • Update vehicle records in Fleetio and Google Drive. File records in physical file folders.
• Assist with 1099 preparation annually.
• Assist Finance Team with other tasks as needed.

Skills

• 2 Years QuickBooks Online experience required
• Strong attention to detail 
• Proven working experience as accounts payable clerk
• Solid understanding of basic bookkeeping and accounting payable principles
• Proven ability to calculate, post and manage accounting figures and financial records
• Data entry skills along with a knack for numbers
• Hands-on experience with spreadsheets and proprietary software
• Proficiency in English and in MS Office
• Customer service orientation and negotiation skills
• High degree of accuracy and attention to detail
• BS degree in Finance, Accounting or Business Administration preferred

What We Offer…

• Competitive wage, dependent on experience.  Benefits include Medical, Dental, PTO and sick leave (all after 90 days), mileage reimbursements, stipends, professional development assistance, employee discounts, and referral and bonus programs.
• Provide all technology and equipment as needed, including company laptop, cell phone, etc. 
• Fully stocked kitchen with unlimited snacks, treats, and drinks.
• Great opportunity for growth and advancement.  We believe in nurturing and promoting from within, whenever possible.
• Friendly, down to earth and collaborative work environment in our beautiful offices in central Sebastopol.
• Employee lounge, meditation room, and beautiful private outdoor lounge break area, BBQ and fire pit surrounded by oak studded open space and views.
• Full-Time Position (8am-5pm).  

Salary : $26 - $30