Administrative Assistant

Job Summary
We are seeking a highly organized and detail-oriented Administrative Assistant to support our team in various administrative tasks. The ideal candidate will possess strong office management skills and demonstrate effective time management abilities. This role is crucial in ensuring smooth daily operations and providing exceptional front desk support.

Responsibilities

• Manage office operations, including filing, data entry, and clerical tasks.
• Oversee calendar management for scheduling conferences and classroom assignment..
• Serve as the first point of contact at the front desk, greeting visitors and handling inquiries.
• Maintain organized records and ensure all documents are accurately filed and easily accessible.
• Assist with proofreading documents to ensure clarity and correctness.
• Provide support to Directors as a personal assistant, managing small projects.
• Utilize computerized systems for efficient task management and communication.
• Collaborate with team members to streamline processes and improve office efficiency.
• Coordinate HR processes and paperwork, maintains accuracy of employee records. Works with Directors to coordinate orientation and onboarding plans for new employees.

Experience

• Previous experience in an administrative role or office management is preferred.
• Proficiency in time management and organizational skills is essential.
• Familiarity with calendar management tools and clerical duties is a plus.
• Strong typing skills with attention to detail for accurate documentation.
• Experience in proofreading and editing documents for quality assurance is beneficial.
• Ability to self initiate routine activities and adjust tasks independently to be efficient.
• Understand the postal system and delivery of mail incom and outgoing. Prepares items to be delivered.
• Has an understanding of health care roles such as nursing assistants, licensed practical nurses, and phlebotomists.
• Ensures smooth front office operations of a bustling trade school.

If you are a proactive individual who thrives in a dynamic environment, we encourage you to apply for this rewarding opportunity as an Administrative Assistant.

Job Types: Full-time, Temporary, Contract

Pay: $19.00 - $21.05 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Weekends as needed

Education:

• High school or equivalent (Preferred)

Experience:

• Administrative assistant: 3 years (Required)

Language:

• Spanish, French (Required)

Work Location: In person

Salary : $19 - $21