What are the responsibilities and job description for the Budget/Business Technician position at Viterbi School of Engineering?
The Budget/Business Technician will provide comprehensive financial and operational support across multiple USC Viterbi School of Engineering departments, including the Department of Aerospace and Mechanical Engineering (AME) and the Mork Family Department of Chemical Engineering and Materials Science (MFD). The successful candidate will assist with budget management, procurement, and other operational tasks, ensuring efficient department function and compliance with university financial systems.
Responsibilities:
- Manage procurement activities, ranging from creating a requisition to closing of POs, for materials / supplies and equipment for faculty, staff, and student projects, as well as research operations.
- Process reimbursements and travel expenses for department personnel and visitors.
- Track and receive orders, in addition to reviewing MyViterbi PORT and Workday receipts of incoming items.
- Work with Asset Management to tag new equipment purchased with department funds.
- Coordinate facilities requests and manage equipment maintenance in instructional and research labs.
- Collaborate with internal and external vendors to streamline procurement and ensure timely payment of vendors.
- Schedule catering and facilitate payment to vendors for department events.
- Assist with gift processing, donations, and deposits.
- Reconcile purchases, track expenses, and process journals related to purchasing.
- Perform other related duties as assigned to support the department’s financial and operational needs.
Preferred Qualifications:
- Associate’s degree in business administration, accounting, or a related field.
- 1-2 years of experience in office financial management, including budgeting, accounts payable, and reconciliations.
- Proficiency in university systems such as Workday and Concur.
- Strong Excel skills and experience with financial reporting.
- Excellent communication skills and a team-oriented mindset.
Work Location:
This on-site position is based at USC’s University Park Campus in Los Angeles, CA. Remote work is not available for this position.
Salary Range:
The hourly rate range for this position is $23.10 - $25.68 per hour, commensurate with experience. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope of responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.
Minimum Education: High school or equivalent, Combined experience/education as substitute for minimum education Minimum Experience: 2 years Minimum Field of Expertise: Directly related office financial experience to provide a knowledge of accounts payable, income and expense accounting and reconcilement, and budget preparation.
Salary : $23 - $26
