Study Abroad/Away Program Coordinator

Are you passionate about expanding global opportunities and fostering diversity in education? The Division of Diversity, Equity, and Inclusion (DEI) at Viterbo University is looking for a dynamic, part-time Study Abroad/Away Coordinator to help advance the coordination of study abroad and away programs across campus. In this role, you'll collaborate with various departments to streamline and enhance these life-changing experiences for students. This position offers flexible hours-up to 29 hours per week-over a 12-month period, with occasional evening and weekend commitments. Join our team and make a meaningful impact in connecting students with global learning opportunities!

Essential Duties and Responsibilities:

• Support students through the application process and advise students on program logistics
• Develop, coordinate, and implement educational, social, and cultural programs connected to study abroad/away across the university, including International Education Week, Viterbo's International Week, and Study Abroad Fairs
• Administer international travel forms through E-trieve.
• Develop new relationships and enhance existing partnerships with faculty, international institutions, and study abroad program providers
• Coordinate all documentation, recruitment, and program coordination for study abroad/away programs and initiatives, ensuring timely and accurate information flow
• Manage efficient administrative processing, budget creation and reconciliation, Stark scholarship selection, insurance enrollment, and third-party provider relationships
• Prepare health and emergency response packets for program leaders, program evaluations, and thorough risk assessments
• Maintain department budget and adhere to Viterbo University's purchasing policies and procedures
• Maintain regular communication across the university to keep information up to date
• Deliver presentations about DEI study abroad/away programs and pre-departure sessions
• Attend and participate in DEI division meetings, and engage in professional development, training, and networking opportunities
• Advise DEI interns, volunteers, and student workers on study abroad/away projects and administrative tasks
• Develop content and promote engagement with DEI's study abroad/away on social media, websites, and other communication channels
• Perform other duties as assigned

General Requirements/Qualifications:

• Must be interested in learning about study abroad and diversity, equity, inclusion, and belonging
• Professional oral and written communication skills
• Proficient with Microsoft Office software.
• Must be authorized to work in the United States. Viterbo University is unable to sponsor or take over the sponsorship of the Employment Visa.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit; use hands to handle or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. The employee is expected to meet and perform the physical requirements and to work effectively in an environment which is typical of this position.

To Apply: Please complete the online employment application form and upload a letter of interest, CV/resume, and three references. Review of applications will begin immediately.

About the University: Viterbo University is a Catholic, Franciscan, liberal arts institution with an enrollment of nearly 2000 students. Viterbo is located in scenic La Crosse, Wisconsin, which has been rated as one of the top places to live in the US. The region features an attractive cost of living, beautiful bluffs and coulees, three major rivers including the Mississippi River, world-class health care and education systems, and easy access to major cities in Wisconsin, Minnesota, and Illinois.

Diversity and Inclusion Statement: At Viterbo University, we value our inclusive climate and understand that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. We translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, constituencies, and those who will help us advance our diversity and inclusion initiatives aimed at creating a university that values student, staff, and faculty engagement in addressing issues of diversity and inclusiveness.

Viterbo University provides equal employment opportunities to all employees and applicants for employment, encourages nominations and candidacy of historically underrepresented groups, and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.