HR Generalist

JOB SUMMARY

The HR Generalist will oversee a wide range of human resources functions, providing comprehensive support in recruitment, employee relations, onboarding, benefits administration, and compliance. This role involves managing HR databases, maintaining employee records, coordinating recruitment processes, scheduling interviews, assisting with employee orientation, preparing HR reports, and responding to general HR inquiries. The HR Generalist will also assist with performance management processes, training and development initiatives, and contribute to the implementation of HR policies and procedures. The ideal candidate will have 8 years of experience in human resources, a strong understanding of HR practices and regulations, excellent organizational skills, and a proven ability to manage multiple tasks efficiently in a fast-paced environment. This position requires a high level of professionalism, discretion, and confidentiality, as well as proficiency in HR software and systems.

JOB SPECIFIC DUTIES

Recruitment & Onboarding

• Manage the end-to-end recruitment process, including posting job openings, screening resumes, and coordinating interviews.
• Assist with the development of job descriptions and job postings to attract qualified candidates.
• Schedule and coordinate interviews with hiring managers and candidates, ensuring smooth communication throughout the hiring process.
• Assist with new employee onboarding, ensuring all required documentation is completed and new hires are properly introduced to company culture and policies.
• Coordinate and track the progress of background, reference checks, and drug screenings for new hires.

Employee Records & HR Database Management

• Maintain and update accurate and confidential employee records in HRIS (Human Resources Information System).
• Ensure compliance with legal requirements regarding employee documentation and file retention.
• Monitor and track employee leave records, including PTO and FMLA, ensuring proper documentation and compliance.
• Assist with the implementation and management of HR software systems to streamline HR functions.

Benefits Administration

• Assist employees with benefits inquiries and provide support during open enrollment periods.
• Help manage employee benefits programs, including health insurance, retirement plans, and wellness programs.
• Ensure that employee benefits information is up-to-date and compliant with applicable regulations.
• Process benefit-related paperwork and maintain detailed records of employee benefits selections and changes.

Employee Relations & Support

• Serve as a point of contact for employees regarding HR-related inquiries, providing guidance on policies, benefits, and workplace issues.
• Assist in resolving employee concerns and conflicts, promoting a positive and inclusive work environment.
• Support the performance management process, including tracking performance evaluations, assisting with goal setting, and maintaining documentation.
• Coordinate employee recognition programs and events to promote engagement and morale.

Compliance & Policy Administration

• Ensure compliance with all federal, state, and local labor laws and regulations, and assist with audits as needed.
• Assist in the development and enforcement of HR policies and procedures, ensuring they are up to date with legal requirements.
• Coordinate training on HR policies, harassment prevention, and other compliance-related topics.
• Assist with the preparation and submission of HR reports, ensuring compliance with reporting requirements.

Training & Development

• Assist with the planning, scheduling, and coordination of employee training programs.
• Track employee participation in training and development initiatives, maintaining accurate records.
• Support the evaluation of training programs, ensuring they meet organizational needs and compliance standards.

Performance Management & Employee Development

• Assist in managing performance management systems, ensuring timely reviews and documentation of employee progress.
• Support the creation and tracking of individual development plans (IDPs) for employees, in collaboration with managers.
• Coordinate performance improvement plans (PIPs) and assist with related documentation.

General Administrative Support

• Prepare HR reports, documents, and presentations for leadership as needed.
• Assist with scheduling meetings, preparing agendas, and taking meeting notes for HR-related discussions.
• Maintain HR files, ensuring they are organized and compliant with legal requirements.
• Assist and coordinate HR-related events such as company-wide training, wellness initiatives, and employee engagement activities.
• Other job duties as assigned.

EDUCATION, EXPERIENCE, SKILLS & ABILITIES

Education:

• Bachelor's degree in Human Resources, Business Administration, or a related field (preferred).
• An equivalent combination of education and experience may be considered in lieu of a degree.
• HR certifications such as PHR, SHRM-CP, SHRM-PMQ or equivalent (preferred).

Experience:

• 8 years of experience in human resources or a related field.
• Proven experience in recruitment, onboarding, benefits administration, and employee relations.
• Experience managing HR databases and systems.
• Strong knowledge of HR laws, regulations, and compliance.
• Experience supporting performance management processes and employee development initiatives.

Skills & Abilities:

Organizational & Time Management Skills

• Exceptional organizational skills with the ability to manage multiple tasks simultaneously.
• Strong time-management abilities, ensuring deadlines are met without compromising quality.
• Ability to prioritize and manage competing demands effectively in a fast-paced environment.

Communication & Interpersonal Skills

• Strong written and verbal communication skills for clear and concise correspondence.
• Ability to interact effectively with employees at all levels of the organization.
• Active listening skills to ensure accurate understanding of employee concerns and inquiries.
• Ability to mediate and resolve conflicts diplomatically.

Confidentiality & Discretion

• High level of professionalism, maintaining confidentiality of sensitive HR information.
• Ability to handle private employee data with discretion and integrity.

HR Knowledge & Compliance

• In-depth understanding of HR laws, regulations, and compliance requirements (e.g., FMLA, ADA, EEOC).
• Strong knowledge of employee benefits, compensation, and HR policies.
• Experience in handling employee relations issues and disciplinary processes.

Technology & HR Systems Proficiency

• Proficiency in HR software systems (HRIS, ATS, LMS) and MS Office Suite (Excel, Word, PowerPoint).
• Comfortable learning and implementing new HR technologies to improve workflows.
• Experience generating reports and analyzing HR data to support decision-making.

Problem-Solving & Analytical Skills

• Strong problem-solving skills, with the ability to analyze complex situations and recommend effective solutions.
• Ability to identify areas of improvement within HR processes and suggest enhancements.
• Capable of managing sensitive employee situations and providing resolutions that align with company policies.

Adaptability & Multitasking

• Ability to adapt to changing priorities and work under pressure.
• Skilled in balancing competing tasks while ensuring accuracy and efficiency.
• Flexible approach to change, with a willingness to take on new responsibilities as needed.

Teamwork & Collaboration

• Ability to work effectively in a team setting, collaborating with colleagues across departments.
• Strong interpersonal skills, fostering positive working relationships with employees and management.
• Ability to contribute to team goals and provide support to HR colleagues when needed.

Leadership & Initiative

• Ability to take initiative and make decisions with minimal supervision.
• Demonstrates leadership qualities, offering guidance to staff when necessary.
• Ability to promote a positive and inclusive workplace culture.

PHYSICAL REQUIREMENTS

Viticus Group is committed to principles of equal opportunities for all employees. The Company will provide reasonable accommodations that are necessary to comply with State and Federal disability discrimination laws.

General Requirements

• Ability to sit, use hands and fingers, talk or hear, and smell continually.
• Ability to stand, walk, and reach frequently.
• Ability to climb or balance, stoop, kneel, or crouch occasionally.

Lifting and Carrying

• Ability to frequently lift and carry up to 10 lbs.
• Ability to occasionally lift and carry up to 50 lbs.

Vision and Hearing

• Close vision required to see computer monitors, read documents, and operate copy and fax machines.
• Distance vision is required to drive an automobile if driving is a requirement of the job.

Work Environment

• Work environment is indoors and climate-controlled.
• Occasionally exposed to outdoor weather conditions.
• Moderate noise levels as found in a business office with computer printers, households with TVs and dishwashers, and driving in light traffic.