Human Health Program Coordinator

Description

JOB SUMMARY

The Human Health Program Coordinator aids in the development, organization, planning and promotion of the Bioskills laboratory offerings at the Viticus Group and assists with research and planning of sales initiatives to support Human Health growth. Strong interpersonal and communication skills, with a customer-first attitude are essential. The Human Health Program Coordinator must be able to act with a sense of urgency, problem-solve while remaining calm and composed, remain flexible during times of business needs, act independently with the ability to partner with the department manager and director, and use good judgment and critical thinking skills when delegating and planning events in response to client needs. Able to maintain strong adherence to the Viticus Group policies and procedures and safety requirements. This position requires the ability to work a schedule in accordance with business needs.

EDUCATION, EXPERIENCE SKILLS & ABILITIES

Education

• Bachelor’s degree in Healthcare Administration, Public Health, Business Administration, Education, or equivalent combination of education and experience may be considered in lieu of a degree.

Experience

• Three to five (3–5) years of relevant experience in an administrative role.
• Prior experience in program coordination.
• Prior experience and/or knowledge of accreditation and Continuing Medical Education (CME).
• Availability to work 12 months per year.
• Flexibility to work evenings, weekends, and holidays as needed.

Skills & Abilities

Professional & Interpersonal Skills

• Demonstrated initiative, self-motivation, and sound judgment with effective problem-solving and decision-making skills.
• Consistently demonstrates professional competence, credibility, and dependability along with personal ethics.
• Strong verbal and written communication skills.
• Ability to explain concepts clearly, express opinions, ask thoughtful questions, and actively listen.
• Advanced written communication: reads and interprets written information, writes clearly and informatively, edits for grammar and spelling.
• Advanced verbal communication: speaks clearly and persuasively in varied situations, listens and responds effectively, demonstrates group presentation skills, and actively participates in meetings.
• Excellent interpersonal, negotiation, and relationship-building skills.
• Ability to work independently while managing multiple priorities.
• Ability to establish appropriate boundaries while developing and nurturing professional relationships.
• Capability to educate and present to a variety of audiences, both formally and informally.
• Demonstrates passion, compassion, and professionalism at all times.

Organizational & Analytical Skills

• Highly organized with strong time management skills.
• Ability to think, plan, and execute resourcefully both independently and as part of a team.
• Continuous focus on quality improvement and enhanced techniques.
• Judgment, decision-making, and problem-solving skills.
• Ability to learn quickly and multitask in a fast-paced environment.

Technical Skills

• Strong computer skills.
• Proficiency in Microsoft Outlook, Word, and Excel.

Cultural & Organizational Alignment

• Fully embraces, embodies, and upholds the organizational Mission and Vision.
• Supports strong internal collaboration and external relationships to enhance service quality.
• Represents the organization positively and treats all stakeholders with respect and dignity.
• Actively engages in learning the organization’s practices and culture.

PHYSICAL REQUIREMENTS

Viticus Group is committed to principles of equal opportunities for all employees. The Company will provide reasonable accommodations that are necessary to comply with State and Federal disability discrimination laws.

General Requirements

• Ability to sit, use hands and fingers, talk or hear, and smell continually.
• Ability to stand, walk, and reach frequently.
• Ability to climb or balance, stoop, kneel, or crouch occasionally.

Lifting and Carrying

• Ability to frequently lift and carry up to 10 lbs.
• Ability to occasionally lift and carry up to 50 lbs.

Vision and Hearing

• Close vision required to see computer monitors, read documents, and operate copy and fax machines.
• Distance vision is required to drive an automobile if driving is a requirement of the job.

Work Environment

• Work environment is indoors and climate-controlled.
• Occasionally exposed to outdoor weather conditions.
• Moderate noise levels as found in a business office with computer printers, households with TVs and dishwashers, and driving in light traffic.

JOB SPECIFIC DUTIES  

Event Coordination & Logistics

• Schedule Viticus Group events in alignment with business needs.
• Manage and ensure detailed, timely entry of information into event booking software.
• Assist the Human Health Program Manager and Senior Director of Human Health Programs with coordination of medical events as needed.
• Contact and coordinate with outside vendors for rental of equipment, following proper approval procedures.
• Monitor the event calendar regularly to proactively plan event needs.
• Work with others to ensure their event needs are met and special accommodations are addressed ahead of time.
• Correspond with clients via email and phone to maintain effective business relationships. 

Sales Support & Business Development

• Assist with research, planning, and execution of sales initiatives to support department growth and revenue goals.
• Support identification and development of new sales opportunities through research of leads, industries, and client demographics.
• Collaborate with internal stakeholders to develop targeted sales strategies for expanding outreach to new clients.
• Maintain organized records of potential and active leads, including tracking engagement and follow-up efforts.
• Provide administrative support for sales-related meetings, including scheduling, preparing materials, and documenting action items. 

Research & Analysis 

• Conduct market research to inform decision-making and assess trends in human health education and training programs. 
• Analyze and troubleshoot complex issues; develop, recommend, and implement appropriate solutions. 

Administrative & Compliance 

• Ensure awareness of and compliance with standard operating procedures and safety policies. 
• Provide administrative support as assigned by the Human Health Program Manager. 

Medical Knowledge & Professional Development 

• Demonstrated medical knowledge and terminology is desired. 
• Willingness to attend educational conferences and travel as required.

Viticus Group is an equal opportunity employer and will not discriminate in recruiting, hiring, training, promotion, transfer, discharge, compensation or any other term or condition of employment on the basis of race, religion, color, age, sex, national origin, gender, or on the basis of disability if the employee can perform the essential functions of the job, with a reasonable accommodation if necessary.

WHY YOU WILL LOVE WORKING HERE

We offer a vibrant and supportive work environment where your contributions are highly valued, and your professional growth is our priority. You will have the opportunity to work on impactful projects, develop your expertise in Veterinary & Human Health education, and make meaningful contributions to the field. At Viticus Group, we are committed to fostering a culture of excellence, collaboration, and innovation. We believe in work-life balance and infuse our professional ethos with fun through team outings, friendly contests, and shared lunches. Joining Viticus Group means becoming part of a dynamic and supportive community where your efforts are not only recognized, but celebrated

PERKS

• Competitive & Transparent Salary – Know what you're worth and be paid fairly for it.
   
• Free Employee-Only Coverage – Medical, Dental, Vision, Short & Long-Term Disability, and Life Insurance – all 100% covered for you!
   
• 401(k) with 3% Company Match – Invest in your future with our retirement plan.
   
• Supportive & Collaborative Work Culture – Be part of a mission-driven team that values connection, communication, and kindness.
   
• Ongoing Professional Development – From workshops to conferences, we’ll support your growth every step of the way.
   
• Wellness Programs – Take care of your mental and physical health with access to resources and wellness incentives.
   
• Employee Recognition & Appreciation Events – We celebrate wins—big or small—throughout the year!
   
• Unique Industry Impact – Make a real difference in veterinary medicine and animal health.
   
• Work-Life Balance – We respect your time with predictable scheduling and occasional flexibility.
   
• Fun Workplace Culture – Holiday contests, team lunches, and just enough quirks to make work more enjoyable.

Salary : $24