What are the responsibilities and job description for the Payroll/Benefits Specialist position at Viva Health?
Payroll and Benefits Specialist
Location: Birmingham, AL
Work Schedule: Hybrid schedule with regular work onsite at the VIVA HEALTH corporate office and some work-from-home opportunities.
Why VIVA HEALTH?
VIVA HEALTH, part of the renowned University of Alabama at Birmingham (UAB) Health System, is a health maintenance organization providing quality, accessible health care. Our employees are a part of the communities they serve and proudly partner with members on their healthcare journeys.
VIVA HEALTH has been recognized by Centers for Medicare & Medicaid Services (CMS) as a high-performing health plan, receiving a 5 out of 5 Star rating - the highest rating a Medicare Advantage Plan can achieve and has been repeatedly ranked as one of the nation's Best Places to Work by Modern Healthcare.
Benefits
- Comprehensive Health, Vision, and Dental Coverage
- 401(k) Savings Plan with company match and immediate vesting
- Paid Time Off (PTO)
- 9 Paid Holidays annually plus a Floating Holiday to use as you choose
- Tuition Assistance
- Flexible Spending Accounts
- Healthcare Reimbursement Account
- Paid Parental Leave
- Community Service Time Off
- Life Insurance and Disability Coverage
- Employee Wellness Program
- Training and Development Programs to develop new skills and reach career goals
- Employee Assistance Program
See more about the benefits of working at Viva Health - https://www.vivahealth.com/careers/benefits
Job Description
The Payroll and Benefits Specialist is primarily responsible for providing skilled administrative support to the Human Resources Department in the areas of payroll, benefits, HRIS, and compensation while providing excellent customer service and support.
Key Responsibilities
- Primarily responsible for payroll processing, including but not limited to the coordination of activities necessary to process payroll and conduct daily payroll operations accurately and timely.
- Maintain applicable information in all Human Resources Information Systems (HRIS) including entering and updating information, auditing data for accuracy, and preparing routine and ad hoc reports.
- Ensure accurate and timely payment of premiums, invoices, and subsequent payroll accounting, billing and reconciliation.
- Maintain processes, procedures, materials, and communications to support the administration of all benefit programs. Help coordinate, monitor, and track employee enrollment and deductions.
- Administer organization’s leave management and worker’s compensation processes and procedures.
- Conduct new hire benefits orientation and provide guidance for employee benefits enrollment.
- Ensure employee licenses, certifications, and testing are maintained in accordance with applicable policies and regulations. Responsible for communicating upcoming expirations to employees as well as ensuring timely follow-up and renewal.
REQUIRED:
- Bachelor’s Degree in business administration, human resources, accounting, or related field
- 2 years’ experience working in benefits, payroll, or related field
- Ability to deliver work that demonstrates attention to detail, accuracy, thoroughness, and efficiency
- Ability to work in a fast-paced, demanding environment and manage sensitive, confidential information
- Ability to manage multiple tasks simultaneously with frequent interruption and minimal supervision while producing quality work within limited delivery timelines. Ability to adapt to frequently changing work priorities.
- Customer service orientated with a proven track record of responding to employees quickly and thoroughly with accurate and complete follow-through to ensure final resolution
- Ability to read, analyze, and interpret general business periodicals, professional journals, and government regulations
- Ability to apply critical thinking skills to aid in data analysis, evaluation of information, and problem solving
- Ability to exercise confidentiality, discretion, diplomacy, and professional poise and appearance
- Proficient in the Microsoft Office suite of products. Strong proficiency in Microsoft Excel. Ability to quickly learn and develop proficiency with other software packages.
- Excellent written and oral communication skills including the ability to effectively present information and respond to questions from individuals and groups
PREFERRED:
- Experience operating Payroll and/or HRIS systems
- Basic comprehension of human resources and payroll practices, policies, and procedures
