What are the responsibilities and job description for the Payroll Specialist - Hybrid position at VIVA?
Title : Payroll Specialist - Hybrid Mandatory skills : reporting, data analysis or payroll reconciliations American Payroll Association, APA, CPP, FPC certification payroll effects, payroll tax, accounting, payroll processing, Payroll function processes ADP GlobalView system, Globalview reports, ADP payroll Wage garnishment processing Microsoft Excel, Word auditing, issue resolution, reconciliations, customer service, processing, balancing, transmitting payrolls, clerical tax, GL processes, pay entries, benefit reconciliations, On Demand paycards, checks, processes emergency pays HR policies, HR procedures Description : General Function : As part of the HR Operations Team, the Payroll Specialist function processes payroll in a high volume Multi EIN and Multi-State environment for North America operations. The processing of payroll includes auditing, issue resolution and reconciliations to ensure accurate and timely payrolls. This position focuses on assisting with payroll administrative activities. Maintains a strict confidentiality of information at all times. Major Duties and Responsibilities : Processes and supports all wage garnishments Assists with processing, balancing, and transmitting payrolls to and from ADP payroll to ensure completeness of the payroll process forweekly, bi-weekly and monthly disbursement of multi-state and multi-country (US & Canada) payroll for 40,000 employees consistent with federal and state wage and hour laws Processing that includes, but not limited to, new hires, STD, wage assignments, relocation, espatriate compensation, additional pays, bonus and commissions, direct deposit and paycards, and terminations final pay Ensure automated timekeeping hours file is processed and balanced Calculates and creates out of sequence pay entries for corrections Ensure processing of tax and GL processes for accurate reporting to ADP and Accounting and troubleshoots errors for resolution Frequently interacts with various departments Assist with various payroll, tax, and benefit reconciliations and audits Creates, tracks and works to resolve service requests with 3rd party payroll provider Support direct training needs for incoming payroll staff Identifies critical pay incoming tickets to determine need for On Demand paycards / checks and processes emergency pays. Addresses incoming inquiries from tickets system, internal employees, stakeholders, or regulatory agencies and escalates internally Stays informed of all payroll and HR policies and procedures Adheres to applicable state, local and federal laws, rules, and regulations Follow prescribed procedures and workflow Run employee pay detail reports as needed for HR, Legal, Compliance requests Provide excellent customer service to employees, coworkers General clerical duties for review of incoming mail related to payroll Basic Qualifications : Associates degree in Human Resources or equivalent combination of education and experience required 3 years Payroll experience required Wage garnishment processing required Previous experience with reporting, data analysis or payroll reconciliations Solid understanding of payroll effects to payroll tax and accounting Ability to create and modify reports using Globalview reports Multi-state payroll processing experience in a fast paced / large volume environment Proficiency using Microsoft Excel, Word at advanced level Self-motivated, resourceful, takes initiative, analytical, with strong attention to detail Trustworthiness with confidential information Positive attitude and a team player Willingness to accept and drive change Must be confident with engaging in a variety of different communicative modes and understanding others through strong active listening skills. Preferred Qualifications : Bachelor’s degree or equivalent experience American Payroll Association (APA) CPP or FPC certification Canadian payroll experience Note : Must be able to come into office 2-3x a week. 8 : 00am to 5 : 00pm VIVA USA is an equal opportunity employer and is committed to maintaining a professional working environment that is free from discrimination and unlawful harassment. The Management, contractors, and staff of VIVA USA shall respect others without regard to race, sex, religion, age, color, creed, national or ethnic origin, physical, mental or sensory disability, marital status, sexual orientation, or status as a Vietnam-era, recently separated veteran, Active war time or campaign badge veteran, Armed forces service medal veteran, or disabled veteran. Please contact us at hrviva-it.com for any complaints, comments and suggestions. Contact Details : Account co-ordinator : Sekhar Radhakrishnan, Phone No : (847) 892-7502, Email : staffing10viva-it.com VIVA USA INC. 3601 Algonquin Road, Suite 425 Rolling Meadows, IL 60008 staffing10viva-it.com | http : / / www.viva-it.com
