Administrative Assistant

Company: Viviano Flower Shop

Location: Saint Clair Shores, Michigan

Job Title: Administrative Assistant

Job Type: Part-Time

About Viviano Flower Shop

Since our founding in 1937, the Viviano family and staff have worked earnestly to provide our patrons with beautiful fresh flowers, plants, and gifts complemented by outstanding artistry, service, and value. Our success is a direct result of our employees. Our service philosophy is to treat co-workers and customers in a friendly, timely, accurate, and accommodating manner. We are family-owned and operated, and we value each of our employees and their input. As an Administrative Assistant, you will be an integral part of our team, helping us deliver on our promise of excellence, and serving others by delighting people for all of life's celebrations.

Position Overview: We are seeking a highly organized and efficient Administrative Assistant to join our team and support our executive leadership in achieving our goals. As an Administrative Assistant, you will play a pivotal role in ensuring the smooth operation of our executive office. You will work closely with our senior leadership team, providing administrative support, managing schedules, and facilitating communication both internally and externally. Your attention to detail, ability to prioritize tasks, and dedication to maintaining confidentiality will be essential to your success in this role.

Key Responsibilities

• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
• Answering and directing calls to appropriate executives and parties, and taking messages.
• Prepare reports, collect and analyze information; prepare presentations.
• Record meeting discussions and provide minutes.
• Maintain inventory of office supplies.
• Prepare executive responses to routine memos, letters, or correspondence.
• Handle confidential and sensitive information with discretion and professionalism.
• Collaborate with other team members to ensure effective communication and workflow.
• Perform ad-hoc tasks and projects as needed to support executive priorities.
• Provide general assistance to other departments as needed.
  
  

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) including the ability to perform filtering and sorting of data, V-lookup, and other functions.
• Have previous administrative experience
• Excellent organizational and time-management skills.
• Strong communication skills, both written and verbal
• Positive, engaged and committed
• Self-starter, "get-it-done" personality who will take initiative from day one
• Strong attention to details
• Able to give and receive constructive criticism, with a focus on continuous improvement
• Strong work ethic, with a willingness to step up to challenges
  
  

Benefits include a competitive wage, employee discount, and paid sick time.

Apply today to join our team in St. Clair Shores!