What are the responsibilities and job description for the Payroll and Contract Specialist position at ViVOtech?
Description
WHO IS YFA?
We tackle some of the world's toughest problems. Our employees are an incredible group of compassionate, committed individuals, drawn by the opportunity to make a difference. Year over year, our employees report they are proud to work here and are willing to go above and beyond in service of our mission to create a safe, nurturing environment for children.
Youth and Family Alternatives, Inc. (YFA) was founded in 1970. Our purpose and role are to serve children and families in crisis, providing programs that encourage healing, restoration, and success for those we serve. This is why “Family” is our middle name! Our hardworking 350 team members work in partnership with communities and families, providing a full range of services across the state of Florida.
No matter the role, we believe every team member at YFA has a critical role in supporting our children and our communities and we constantly strive to ensure a positive, purpose-driven, dynamic work environment for you to learn, grow and meet your fullest potential.
Put your talents to use in a culture of care where you can make the world a better place.
POSITION SUMMARY: This position manages the accurate and timely processing of payroll and generates periodic payroll reports for management. It ensures compliance with funding source fiscal requirements and serves as a fiscal liaison to senior and mid-level management, particularly on contract compliance matters. The role works closely with The Accounting Manager in preparing the agency’s annual budget and interacts daily with management and funding representatives. This position supports the Accounting Manager by reconciling balance sheets, processing journal entries, assisting with budget development, handling contract reconciliations, and contributing to other assigned financial projects.
What You Will Do
Requirements
WHAT YOU NEED:
Education & Experience: Payroll processing experience required; Non-profit experience preferred. Bachelor’s degree in accounting, business, or related field preferred.
Physical Requirements: Position requires employee to work with computers most of the day. Ability to work well under pressure, meet deadlines and travel on an occasional basis. Ability to lift 25 pounds, bend, stand and sit for extended periods of time.
WHAT’S IN IT FOR YOU?
At YFA, we are as dedicated to our team members as we are to our mission! YFA provides:
Youth and Family Alternatives is an equal opportunity employer and is committed to providing equal employment opportunities to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, or any other characteristic protected by federal, state, or local laws. We adhere to the principles of affirmative action and strictly prohibit any form of discrimination or harassment based on these protected characteristics.
Youth and Family Alternatives complies with applicable federal, state, and local laws governing nondiscrimination in employment. This commitment extends to all aspects of employment, including recruitment, selection, promotion, transfer, training, working conditions, compensation, benefits, and other privileges of employment.
Youth and Family Alternatives is committed to promoting a healthy and safe work environment, which is why we maintain a smoke-free workplace at all times. All forms tobacco or vaping products of any kind at any time on our premises. Smoking is prohibited in all indoor areas, as well as outdoor spaces. Individuals must leave our campus which includes our parking lots and other public areas, in order to smoke, vape, or use smokeless tobacco.
WHO IS YFA?
We tackle some of the world's toughest problems. Our employees are an incredible group of compassionate, committed individuals, drawn by the opportunity to make a difference. Year over year, our employees report they are proud to work here and are willing to go above and beyond in service of our mission to create a safe, nurturing environment for children.
Youth and Family Alternatives, Inc. (YFA) was founded in 1970. Our purpose and role are to serve children and families in crisis, providing programs that encourage healing, restoration, and success for those we serve. This is why “Family” is our middle name! Our hardworking 350 team members work in partnership with communities and families, providing a full range of services across the state of Florida.
No matter the role, we believe every team member at YFA has a critical role in supporting our children and our communities and we constantly strive to ensure a positive, purpose-driven, dynamic work environment for you to learn, grow and meet your fullest potential.
Put your talents to use in a culture of care where you can make the world a better place.
POSITION SUMMARY: This position manages the accurate and timely processing of payroll and generates periodic payroll reports for management. It ensures compliance with funding source fiscal requirements and serves as a fiscal liaison to senior and mid-level management, particularly on contract compliance matters. The role works closely with The Accounting Manager in preparing the agency’s annual budget and interacts daily with management and funding representatives. This position supports the Accounting Manager by reconciling balance sheets, processing journal entries, assisting with budget development, handling contract reconciliations, and contributing to other assigned financial projects.
What You Will Do
- Exceptional customer service skills required
- Advanced proficiency in Microsoft Suites and HRIS systems
- Self-starter with the ability to exercise discretion and independent judgment
- Strong communication and interpersonal skills
- Must handle sensitive and confidential information with discretion
- Strong analytical skills required
- Requires complex job skills, moderate autonomy, and advanced verbal, written, and computer skills
- Ability to adapt and function effectively as both a leader and team member
- Serves as the point of contact for payroll and timecard issues, troubleshooting and suggesting improvements
- Develops tracking mechanisms (e.g., spreadsheets) to improve work quality and efficiency
- Ensures all employees receive annual W-2s
- Assists HR Manager in managing FMLA-related deductions and benefit payments, ensuring timely processing and quality control
- Processes loans for retirement accounts
- Manages garnishments and child support payments
- Reviews and maintains fiscal records for grants, contracts, and other revenue sources
- Ensures fiscal compliance for all grants/contracts and reports compliance matters to the VP of Finance
- Determines appropriate billing methods and maintains an effective billing system
- Submits accurate and timely billing packages to funding sources
- Collaborates with mid and senior-level managers on grant and contract budget preparation
- Assists in the annual budget process
- Prepares monthly spending plans and forecasts
- Works with Operations to manage funding on a monthly basis
- Prepares and processes month-end journal entries
- Conducts Balance Sheet reconciliations for benefit accounts
- Prepares 403B and payroll audits
- Completes additional duties as assigned by the Accounting Manager or VP of Finance
- Reports to work on time and prepared to work
- Adheres to EEO compliance and maintains a respectful workplace
- Works cooperatively in a team setting
- Shows respect to colleagues and leadership
- Accepts guidance and direction from supervisors
- Upholds the agency's core values and mission statement
Requirements
WHAT YOU NEED:
Education & Experience: Payroll processing experience required; Non-profit experience preferred. Bachelor’s degree in accounting, business, or related field preferred.
Physical Requirements: Position requires employee to work with computers most of the day. Ability to work well under pressure, meet deadlines and travel on an occasional basis. Ability to lift 25 pounds, bend, stand and sit for extended periods of time.
WHAT’S IN IT FOR YOU?
At YFA, we are as dedicated to our team members as we are to our mission! YFA provides:
- 13 Days of PTO, Incrementally Increasing Annually
- 13 Paid Holidays
- 5 Days Parental Leave
- Medical, Dental, and Vision Insurance
- Short-Term Disability and Long-Term Disability
- Supplemental Accident, Critical Illness, and Hospital Indemnity Insurance
- Paid Life Insurance
- Legal Services
- ID Monitoring
- Pet Insurance
- Employee Assistance Program
- Tuition Reimbursement
- Immediate eligibility for 403b Savings Plan with match after 12 months
- Continuous training and professional development opportunities
Youth and Family Alternatives is an equal opportunity employer and is committed to providing equal employment opportunities to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, or any other characteristic protected by federal, state, or local laws. We adhere to the principles of affirmative action and strictly prohibit any form of discrimination or harassment based on these protected characteristics.
Youth and Family Alternatives complies with applicable federal, state, and local laws governing nondiscrimination in employment. This commitment extends to all aspects of employment, including recruitment, selection, promotion, transfer, training, working conditions, compensation, benefits, and other privileges of employment.
Youth and Family Alternatives is committed to promoting a healthy and safe work environment, which is why we maintain a smoke-free workplace at all times. All forms tobacco or vaping products of any kind at any time on our premises. Smoking is prohibited in all indoor areas, as well as outdoor spaces. Individuals must leave our campus which includes our parking lots and other public areas, in order to smoke, vape, or use smokeless tobacco.
