Office Administrator

Overview
We are seeking a highly organized and proactive Office Administrator to join our Construction and Remodeling business. This role is essential in ensuring the smooth operation of our office environment. The ideal candidate will possess strong administrative skills, excellent communication abilities, and a knack for multitasking.

Office administrator tasks:

Preparing, organizing, and storing information in paper and digital form

Assisting management with preparing construction documents, building permit applications, and other documents needed to obtain permits

Ability to become a public notary, and notarize documents

Basic bookkeeping duties include logging indirect costs, paid expenses, invoices, receipts, etc. Also logging direct expenses related to specific projects.

Dealing with queries on the phone, CRM, SMS text, email, social media and any other way a client may contact us

Rather it be in bound or out bound; leads, prospects, existing/ previous clients

Following up with all leads; new and old leads

Listening to and logging all concerns, complaints, problems a client may be having and come up with a resolution e.g. follow up with management how to rectify the situation and get back to client with the solution

Greeting visitors at reception

Dressing to impress, being clean cut and well kept, using good vocabulary not swearing or using profanities

Presenting marketing materials, provide an overview of the business and what we offer/ do

Scheduling time for management to consult the prospective client in trade/ case specifics

Managing record logs, scheduling meetings, and booking rooms

Keeping a record of what has happened, and what needs to be done

Scheduling meetings with management in real time by coordinating times with both client and management simultaneously

Booking rooms or special accommodations to have meetings with various people and places

Arranging travel and accommodation

Booking flights, hotels, rental cars, rides, etc. for business trips

Arranging post and deliveries

Arranging and being in a specific location and time, or going to a postage location e.g. Fed Ex, UPS, USPS, etc. to send or receive letters, packages, mail etc.

Running to the bank to deposit checks, and/ or online deposits

Taking minutes at meetings

Recording and logging keynotes in a meeting for future references

Typing up letters and reports

Assist management with numerous items to type up or documented

Updating computer records using a database

Using the online platforms and computer systems to keep up to date records e.g. photos, pdfs, documents etc.

Printing and photocopying

Ordering and pickup of blueprints, printing/ hand delivering of documents to governments, and other businesses

Printing miscellaneous documents for management

Ordering office supplies/ misc. supplies

Creating shopping lists and getting approval, sourcing and pickup or order online

Maintaining office systems

Includes but not limited to, accounting, finance, inventory, order fulfillment, distribution, and shipping. The admin will help to keep the system working in an orderly fashion, with the direction and help of management

Liaising with suppliers and contractors

Soliciting new suppliers and contractors when needed to fulfill the needs of the business

Reaching out to existing suppliers, and contractors when they are needed

Creating a bid list and soliciting the bid list for specific project needs

Purchase orders

Social media

Creating and updating social media for online exposure of business

Working in an office, or in the field

Maintaining the office with light cleaning and organizing

Reporting all problems with management while out in the field or in the office

Getting along with and being likable with all the people in the office, people out in the field and people in the public

Maintaining a valid driver’s license, auto insurance and solid running/ presentable vehicle

A bonus skill however not required

Bonus pay for Admin who can generate leads, introductions, and contacts to support inside sales efforts. This is a opportunity for someone willing to put in after hour work and make extra money

Job Type: Full-time

Pay: $16.00 - $22.00 per hour

Expected hours: 40 per week

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Fort Myers, FL 33912 (Preferred)

Ability to Relocate:

• Fort Myers, FL 33912: Relocate before starting work (Required)

Work Location: In person

Salary : $16 - $22