Administrative Assistant

Job Type

Full-time

Description

Schedule of hours are not a set schedule of 9 : 00am-5 : 00pm. Hours can vary!

1) Management of Office Procedures :

• Provide consultation to the Director and Assistant Director on matters relating to the operation of the department.
• Respond to telephone inquiries and take messages in a professional manner, including management of the departmental voicemail system and telephone logs.
• Respond to work orders, prioritizing requests and providing direction to maintenance staff.
• Preform data entry into systems
• Maintain kitchen inventory and ensure compliance with policy and regulatory requirements.
• Prepare and maintain all office and records as per agency requirements
• Initiate contact with or respond to outside agencies upon receipt of correspondence as required or instructed.
• Coordinate and order supplies necessary for department operation according to procedure.
• Assist with advising new departmental staff of the policies, work standards and schedules.
• Maintain office equipment in operating condition and requisition repairs as needed.
• Schedule meetings, appointments and maintain office calendar as required by the Director and Assistant Director.
• Organize and coordinate training programs for departmental staff as needed or directed.
• Maintain the office petty cash program including administration of petty cash, records keeping and check requests for replenishment.
• Maintain system for filing and reconciliation of bills.
• Maintain good working relationships with staff members throughout the agency.
• All other duties as assigned by the Director.

2) Compile and Generate Reports, Letters and Documents :

3) Attend Meetings, Seminars as Assigned :

Requirements

Must possess sight and digital senses or prosthetics that will enable the essential functions of the job to be completed.

Salary Description

40K-45K