What are the responsibilities and job description for the Senior Grants and Contracts Accountant position at Vocational Instruction Project?
Description
The Senior Contracts and Grants Accountant is a key position within our Contracts and Grants department. The expectations for the role are to demonstrate strong and effective management over the monthly closing and reporting process specific to his or her responsibilities. This individual will work with other Grant staff in the administration and management of all grants and contracts at VIP.
In consultation with and guidance from the Director of Grants and Contracts, review all funder agreements to ensure proper revenue recognition, determine restrictions, and ensure compliance obligations are adhered to funder requirements.
• Coordinate the Accounting duties related to VIP -Better Haven Joint Venture with VIP Accounting Team.
• Review and prepare the regular and special internal accounting/financial analysis and required reports by the funders/programs.
• Develop a contract performance tracking report with budget to actual detail variance analysis and commentary.
• Provide Program Directors with information monthly performance report with budget to actual detail variance analysis and commentary.
• Prepare and monitor grant and contract cashflows.
• Analyze monthly grant performance results to ensure expenditures are consistently aligned with grant and program budgets throughout the grant/fund period.
• Working with Program Managers, ensure accurate grant time tracking is maintained and reflected in the tracking system to ensure time allocations are accurately reflected in accounting records.
• Prepare all documentation required for timely and accurate submission of all monthly, quarterly, and annual grant and contract billing reports, vouchers and invoices to funding sources including providing performance metrics, service units and expenditures.
• Review and reconcile and process grants drawdowns.
• Enter and maintain records of all program and administrative expenses by category, track expenditures, and report against budget projections.
• Provide grantees with required support document as they are needed to comply with grant requirements.
• Familiar with Grants portal- HHS Accelerator, Passport, Grants gateway, PMS, SMS etc.
• Coordinate the development of grant budgets and monitoring budget vs actual grant expenses to determine if budget modifications are necessary.
• Maintain contract files in accordance with funding agency standards
• In consultation with the Director of Grants and Contracts, prepare and submit grant budget modifications, as necessary.
• Assist in the preparation of annual budget, forecasts and variance analyses.
• Prepare/review grant schedules, reconciliations, and close-out reports for month-end closing and analyzes GL accounts and Complete account reconciliations, process journal entries and entire month end close process.
• Prepare and record monthly Grants revenue, accrual/ reversal. Track all Grants payments and post accordingly.
• Prepare reconciliations and schedules for the annual audit.
• Prepare reconciliations and schedules for the funder audit.
• Manage critical elements of monthly closings.
• Perform ad hoc projects as needed for Controller and CFO
Requirements
The Senior Contracts and Grants Accountant will have the following experience and attributes:
- Thorough knowledge of basic accounting procedures, federal, state and City Contracts policies and procedures.
- Proficiency in report generation from fund accounting software packages, Excel, Word, and PowerPoint; experience with FundEZ a plus.
- Experience with Federal, State and City grants budgeting and reporting at least 5 Years
- Experience with general ledger analysis and the month-end/year-end close process.
- Advanced MS Excel skills including VLOOKUP’s, Pivot tables and IF functions.
- BS degree in Accounting or relevant degree.
Salary : $83,000 - $86,000
