What are the responsibilities and job description for the Sales & Recruitment Coordinator with Executive Assistant Duties position at Vocational Rehabilitation Specialists?

Job Title : Sales & Recruitment Coordinator with Executive Assistant Duties

Job Type : Full-Time, In-Office (River Falls, WI)

Schedule : Monday-Friday, 8 : 00 AM - 4 : 30 PM or 8 : 30 AM - 5 : 00 PM

Salary : $25-$35 per hour (based on experience)

Job Description :

We are seeking a highly organized and motivated Sales & Recruitment Coordinator with Executive Assistant duties to join our team. This individual will be responsible for managing the full cycle of sales and recruitment while also providing essential administrative support to our executive team. The role requires a proactive, results-driven individual who thrives in a dynamic, fast-paced environment. The ideal candidate will have a strong background in sales, recruitment, and administrative support, with the ability to juggle multiple tasks and prioritize effectively.

Key Responsibilities :

Sales & Recruitment :

Sales Cycle Management : Manage the full cycle of sales, including prospecting, lead generation, outreach, follow-ups, and closing deals.
Client Outreach : Conduct outbound sales calls (6 hours a day), generate leads, and engage with potential clients.
Recruitment : Coordinate and manage the recruitment process, from sourcing candidates to scheduling interviews and following up with applicants.
Talent Pipeline : Build and maintain a robust pipeline of qualified candidates for current and future hiring needs.
Job Postings : Create, post, and manage job ads on relevant platforms, ensuring they attract top-tier talent.
Interview Coordination : Coordinate and schedule interviews between candidates and hiring managers.
Client & Candidate Communication : Maintain regular communication with clients, candidates, and internal stakeholders to ensure timely follow-ups and updates.

Executive Assistant Duties :

Calendar Management : Assist with scheduling appointments, and meetings for executives.

Administrative Support : Provide general administrative support including email management, preparing reports, drafting correspondence, and more.

Document Management : Organize and maintain confidential documents, files, and records.

Task Prioritization : Handle a variety of administrative tasks and ensure that the executive team's time is utilized efficiently.

Meeting Preparation : Prepare agendas, take meeting notes, and track action items to ensure follow-through.

Qualifications :

Experience : Minimum 2-3 years of experience in sales, recruitment, or administrative support (ideally in a similar role).

Sales Skills : Proven experience with outbound sales calls and client management, with the ability to close deals and meet sales targets.

Recruitment Experience : Hands-on experience with full-cycle recruitment, including sourcing, interviewing, and onboarding candidates.

Executive Support Experience : Strong background in providing executive-level administrative support, including calendar management and travel coordination.

Communication : Excellent verbal and written communication skills, with the ability to build rapport and maintain relationships with clients, candidates, and team members.

Organization : Exceptional organizational skills, with the ability to manage multiple tasks and prioritize effectively.

Tech Savvy : Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), and familiarity with CRM systems and recruitment platforms.

Detail-Oriented : Strong attention to detail and the ability to handle sensitive information with discretion.

Adaptability : Ability to thrive in a fast-paced, ever-changing environment while balancing sales and administrative responsibilities.

Interviews will take place via Microsoft Teams.

Salary : $25 - $35

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