Human Resources Assistant

About Voces de la Frontera:

Voces de la Frontera is a national leader in the movement for immigrant and worker rights and the largest grassroots Latinx membership organization in Wisconsin. Led by low-wage immigrant workers and students, Voces works to protect and expand civil rights and workers’ rights through leadership development, community organizing, and collective empowerment. Voces de la Frontera has chapters in Milwaukee, Racine, Madison, Green Bay/Fox Cities, Sheboygan, Manitowoc, Waukesha, Walworth County, Kenosha, and West Bend. Voces' student arm is called Youth Empowered in the Struggle.

Job description: As an HR Assistant, you will play a crucial role in supporting the Human Resources department with various administrative tasks and functions. Your primary responsibilities will include aiding in recruitment processes, maintaining employee records, assisting with payroll tasks, and providing support for various HR programs and initiatives.

Hours: 40 hours/week

Salary: $23/hour

Reports to: HR Manager, Ana Gomez

HR Key Responsibilities:

HR Program Support:

● Assist in the implementation of HR programs and initiatives such as performance management, employee engagement, and training programs.

● Help organize and facilitate training sessions, workshops, and other HR events.

● Participate in employee engagement activities to promote a positive work culture.

● Assist HR Manager in sending out important communications out to staff

● Assist in data base organization

Recruitment Support:

● Sort through HR Manager’s email and identify applicants

● Schedule interviews and communicate with applicants regarding their application status.

Employee Onboarding:

● Help prepare and organize new hire orientation materials.

● Coordinate onboarding schedules and equipment set up for new employees.

● Ensure all necessary paperwork and documentation are completed by new hires.

Employee Records Management:

● Assist HR Manager on yearly audits

● Assist HR Manager with documentation and filing employee status changes, including promotions, transfers, and terminations.

● Help schedule employee evaluations 

● Aid in the preparation of payroll by helping collect timesheets on time

● Address payroll-related queries from employees and provide necessary support.

Compliance and Policy Adherence:

● Maintain confidentiality and handle sensitive employee information with discretion

Other Responsibilities:

• Submit Timesheets: Ensure that timesheets are submitted on time according to the schedule provided by HR. Supervisors, managers, and directors are responsible for reviewing and approving their team's timesheets within the specified timeframe.

• Supervisory Responsibilities: Supervisors, managers, and directors are responsible for conducting annual employee performance reviews for the members of their teams.

• Mandatory Attendance: Attend mandatory meetings and events, including but not limited to all-staff meetings, directors' meetings, May Day, the annual Gala, retreats, and other organizational events as required.

Physical Demands

While performing the duties of this job, the employee is frequently required to sit; talk or hear; and use hands to manipulate, handle and touch objects or controls. The employee is regularly required to stand and walk. On occasion the incumbent may be required to stoop, bend or reach above the shoulders.

The employee must occasionally lift up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Qualifications:

● A bachelor's degree in Human Resources, Business Administration, Psychology, or equivalent experience.

● Familiarity with basic HR functions such as recruitment, employee relation, benefits administration, performance management, and HRIS (Human Resources Information Systems) is important.

● Strong written and verbal communication skills are essential for interacting with employees, managers, and external stakeholders. This includes the ability to draft emails, memos, and other HR-related documents.

● Interpersonal skills and the ability to maintain confidentiality and professionalism.

● The ability to prioritize tasks, manage multiple deadlines, and maintain accurate records is crucial in HR roles.

● Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is typically required. Experience with HRIS or other HR software systems is also a plus.

● Basic understanding of employment laws and regulations, such as those related to equal employment opportunity (EEO), Fair Labor Standards Act (FLSA), and Family and Medical Leave Act (FMLA), is beneficial.

● Spanish Bilingual preferred

Benefits:

• Company phone OR reimbursement to personal phone if willing to utilize it for work

• 401k with 3% match employer match after 6 months of employment

• Vacation time in the amount of 80 hours (10 days), 16 personal hours (2 days), 64 sick-time hours (8 days), 24 hours bereavement (3 days). 

• All health-insurance life benefits short-term and long-term disability coverage.