Office Administrator

Introduction

Who We Are

voestalpine Roll Forming Corporation, or RFC as we call it, supplies custom roll formed metal components into several industries including Aerospace, Construction, Material Handling, Off-Highway, Office Furniture, Solar and Transportation. In 2000, Roll Forming Corporation was acquired by globally leading technology group voestalpine AG and became part of the Metal Forming, Tubes and Sections division. Today, voestalpine Roll Forming Corporation has seven production facilities across three states with five facilities and headquarters located in Shelby County, Kentucky and one facility each in Pennsylvania and Indiana.

Job Description

Summary: Supports Corporate and Kentucky plants in general and administrative support. Serves as receptionist as assigned. Performs a variety of clerical duties, including mail, data entry, reporting, tracking, and general office duties. Represents company in a positive and professional manner in person and on the phone while maintaining confidentiality.

Essential Duties and Responsibilities include those listed below. Other duties as assigned.

Serves as receptionist:

• Receptionist should be regularly available to greet customers, answer phone calls and perform other tasks. Reliability is a priority by ensuring you are available to help.
• Operates external caller system and directs them to appropriate employee, supplies appropriate information to callers, records and transmits messages.
• Process daily mail to include Accounting specific procedures. Notifies the receiver of special delivery mail and timely distributes. i.e., weekly paystubs
• Serves as key phone operator and trains others in the use. Answers messages timely.
• Maintains appearance of reception area, lobby, and common areas. Includes replenishing all lobby materials (visitor/contractor badges, sign in sheets and PPE supplies).
• Responsible for receiving visitors, determines nature of business and directs visitors to appropriate person or destination. Ensures that all visitors sign in appropriately under the ITAR/EAR requirements.
• Assists internal personnel with scheduled visitors, tours with schools, and groups.
  
  

Supports Corporate and KY Plant clerical duties including:

• Oversee facility offices.
• Supply room and office supplies ordering and storage.
• Fills all training and conference rooms for supplies (drinks, coffee, supplies, etc.) and assists with setting up resources as required for meetings or classes.
• Point of contact for badges and security system entry.
• Tracking required Inspection forms (i.e., crane and press inspection forms)
• PPE Reimbursements (issuing vouchers, logging receipt, and reconciling invoices)
• Responsible for maintaining temporary agency process, being a contact, communicating requisitions, setting up temporary workers in systems, processing invoices.
• Preparing employee birthday cards, maintaining mailing lists
• General administrative support.
  
  
Performs general clerical duties for HR/Safety/Training Department.

Assist HR Generalists

• Employee functions and engagement activities, and events, i.e., job fairs, benefit meetings, activities, holiday lunches, etc.
• Orders misc. items for HR (i.e., baby blankets, wedding gifts, funeral, etc.)
• Supplies apparel and employee rewards. (i.e., Mission & Values, TogetherWeCare, etc.)
• Data entry and filing for HR and Training system
• Prepares and coordinates training material and room preparation as needed (i.e., RFC Academy materials, book training room, etc.)
• Processes Random Drug Testing Administration /notices and tracking
• Other tasks as assigned.
  
  

Physical Demands - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.

Work Environment - The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is occasionally exposed to moving mechanical parts and fumes or airborne particles. The noise level in the work environment is usually quiet.

Qualifications

Qualifications

• High School diploma or equivalent
• Experience in administrative, clerical roles and office equipment. Hands-on experience with typical office equipment such as computers, printers, copies, telephones and others.
• Experience with Microsoft Office products and ability to learn other software as needed.
• Strong written and verbal communication skills
• Detail-oriented and highly organized with ability to multi-task and prioritize projects.
• Positive and approachable with the abile to handle confidential information discreetly.
• Able to work onsite each day and within commutable distance of Shelbyville, KY
  
  

Preferred:

• Associates degree in Business Administration
• 2-3 years’ similar receptionist/office administrative experience.
  
  

What we offer

What We Offer You

• Several great benefit plans, including multiple health insurance options, vision, dental, life, short-term and long-term disability coverage, health-saving accounts, or flexible spending account.
• Paid time off the first year including vacation, personal and sick time.
• Weekly pay
• 401K or 401K Roth up to 6% Match
• Quarterly Profit-Sharing Bonus
• Apprenticeship programs & tuition reimbursement opportunities
• Leadership training opportunities
• TogetherWeCare, a philanthropic volunteer program that allows employees to support their community while on company time.
• Countdown to Zero, a global environmental impact initiative that strives to make our work environments more efficient and environmentally friendly.
  
  

Learn more at www.rfcorp.com/careers/life-at-rfc

• Company laptop
• Employee benefits
• Employee events
• Employee Referral Program
• EV charging station
• Regular employee survey
• Training and education
  
  

Company laptop; Employee benefits; Employee events; Employee Referral Program; EV charging station; Regular employee survey; Training and education

Contact & Application

Recruiter:

RFC LLC

Trish Chapman

1 502 633 4435-463